Accounts Payable Clerk

Talent Scout Recruitment; Gqeberha; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment agency is seeking an Accounts Payable Clerk in Gqeberha, Eastern Cape. The successful candidate will manage supplier accounts, validating invoices and processing payments in a high-volume environment. Strong attention to detail and proficiency in Excel are essential. Requirements include a matric qualification and 1-3 years' experience in Accounts Payable. This role demands analytical skills, confidentiality, and teamwork, suited for candidates who can thrive under pressure.

Qualifications

• 1–3 years’ experience in an Accounts Payable or Creditors role.
• Experience in high-volume invoice processing environments.
• Strong Excel skills, including VLOOKUP and Pivot Tables.

Responsibilities

• Manage allocated supplier accounts end to end.
• Validate supplier invoices against approved rates and records.
• Use Excel to analyse costs and identify discrepancies.
• Process approved invoices accurately in the accounting system.
• Prepare monthly supplier reconciliations.

Skills

Strong analytical and problem-solving skills

High attention to detail

Strong communication skills

Adaptable and open to process improvement

Education

Matric (tertiary qualification in Accounting or Finance advantageous)

Tools

Syspro

Pastel

Excel

Job description

Job Title: Accounts Payable Clerk

Hours: Monday to Friday | 08:00 – 17:00
Department: Finance – Accounts Payable
Reports to: Accounts Payable Manager / Financial Controller

Role Summary

Responsible for managing and reconciling allocated supplier accounts in a high-volume Accounts Payable environment. The role involves validating invoices, performing Excel-based checks, identifying discrepancies, and ensuring accurate processing within accounting systems. This position suits someone analytical, detail-oriented, and comfortable working with data and systems.

Key Responsibilities

• Manage allocated supplier accounts end to end
• Validate supplier invoices against approved rates, delivery records and system data
• Use Excel to analyse costs, identify discrepancies and prevent duplicate invoicing
• Process approved invoices accurately in the accounting system
• Prepare monthly supplier reconciliations
• Allocate payments and issue remittances
• Resolve supplier and internal queries
• Maintain trackers, controls and supporting documentation
• Support other Accounts Payable tasks during peak periods

Minimum Requirements

• Matric (tertiary qualification in Accounting or Finance advantageous)
• 1–3 years’ experience in an Accounts Payable / Creditors role
• Experience with accounting systems (Syspro or Pastel advantageous)
• Strong Excel skills essential, including:
  • VLOOKUP (mandatory)
  • Pivot Tables
  • Reconciliation and validation formulas
• Experience in high-volume invoice processing environments

Key Competencies

• Strong analytical and problem-solving skills
• High attention to detail and accuracy
• Able to work under pressure and meet deadlines
• Adaptable and open to process improvement
• Strong communication skills and team-oriented

This role requires confidentiality, accountability and adherence to company policies. Duties may evolve in line with operational requirements.