Temporary jobs in Singapore

Job Purpose

The Building Facilities (BuildFac) incumbent will be responsible for general BuildFac services and support, project-based initiatives and maintenance works related to building infrastructure within the School of Computing (SoC). This role also involves managing event logistics and providing operational support across various event venues within NUS-SoC. The ideal candidate should have a strong background in building facilities maintenance, with expertise in M&E systems such as HVAC, BMS, EL, and ELV. Additionally, the BuildFac team will coordinate maintenance activities with the Asset Enhancement (AE) section, under the division of NUS Campus Asset Management, ensuring a well-maintained SoC.

Job Description

General

• Provide and maintain Building Facilities-related support, services, and maintenance, including day-to-day operations and event coordination within SoC premises.

• Maintain cleanliness and upkeep of premises.

• Conduct and coordinate fire safety checks and drills.

• Perform systems administration (eg maintenance, troubleshooting, operation, etc) on door access system and manage key with proper access control to ensure physical security.

• Track and manage BuildFac-related job ticket/request systems.

• Ensure accurate documentation of all BuildFac work activities.

Project-Based Initiatives

• Plan and execute facility relocations and renovations as needed.

• Provide basic renovation designs and floor plans.

• Lead procurement processes for furniture and BuildFac-related services.

• Manage BuildFac-related projects.

Event Support

• Provide operational support for events conducted in SoC premises, including venue preparation and coordination.

• Manage space requirement for events (eg temporary room allocation and deallocation).

• Assist with event-related logistics to ensure smooth execution.

• Ensure seamless event arrangements

• Manage event setup and teardown

• Perform change-and-communication management with vendors and all stakeholders.

• Manage transition between back-to-back events

Others

• Space planning, managing space, venue, room allocation, and deallocation.

• Do broad planning, budgeting and scheduling of projects / maintenance works

• Assist in onboarding and offboarding of staff, students and visitors.

• Assist in improving business and IT processes related to BuildFac.

• Assist in improving BuildFac-related policies.

• Be available for scheduled standby duties and to respond to emergencies outside of office hours and on weekends as required.

• Perform after-hours work when necessary, including, but not limited to, pre-shutdown preparations, shutdown activities, post-shutdown recovery, and assist with Fire Certification inspections.

• Undertake any other ad-hoc tasks assigned by the supervisor or management.

• As part of the role, personal phone number will be used and shared for work-related communication, including standby duties and emergency responses outside of office hours and on weekends.

Qualifications

• Educational Background: A minimum Diploma in Facilities Management, Building Services, or a related field is preferred. Candidates with significant experience in facilities management or a related field, demonstrating a strong understanding of facilities operations and management principles, will also be considered.

• Experience: A minimum of 5 years of relevant experience in building and facilities management, including project management and event support, is preferred. However, candidates with less experience who demonstrate strong potential and relevant skills may also be considered.

• Technical Skills: To have a good understanding and experience with mechanical and electrical (M&E) systems, such as HVAC, BMS, EL, and ELV systems

• Operational Knowledge: Familiarity with space management, venue allocation, and event logistics is essential.

• Regulatory Knowledge: To have a good understanding of prevailing fire safety code and regulations, workplace safety and health, building codes and standards is beneficial.

• Project Management Skills: The ability to plan, coordinate and manage multiple projects simultaneously, with strong resource, organizational and time management skills, is required.

• Software Proficiency: Proficiency in Microsoft Office Suite and other relevant software for project and facilities management is expected.

• Design Skills: Basic design and drawing skills using AutoCAD or VISIO (e.g., creating floor plans and renovation plans) are beneficial.

• Analytical & Problem-Solving Ability: A proactive, hands-on approach to resolving issues, combined with effective analytical and problem-solving skills, is necessary.