Temporary jobs in Singapore
Admin Assistant (Based in site office, WEST, 5.5 days)
LEIGHTON CONTRACTORS (ASIA) LIMITED (Singapore Branch)
UP $4K - IMMEDIATE! | Accountant, Finance & Tax Support (6 Months) | Changi
PERSOL
Finance & Tax Support/Data Management | 1-Year Contract - Up 4K
PERSOL
Resident Engineer (Geotechnical)
R.J.Crocker Consultants Pte Ltd
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R.J. CROCKER CONSULTANTS PTE. LTD.
Sales Associate (3-Month Pop-Up at Jewel Changi)
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Temporary Admin Assistant (FMCG) - Maternity cover (Five Months)
PSC Corporation
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HR Admin Support @ Toa Payoh
Business Edge Personnel Services
DESIGN MANAGER (C&S) – LTA
Phoenix Recruitment Pte Ltd
Admin Assistant (Based in site office, WEST, 5.5 days)
Job summary
A leading construction firm in Singapore is seeking an experienced administrative coordinator. You will be responsible for coordinating e-SIC processes, managing registrations, and providing administrative support. The ideal candidate has a diploma and at least 5 years of related experience, preferably in the construction industry, and is familiar with NewForma. This role offers an opportunity to work in a dynamic environment and drive operational efficiency.
Qualifications
- 5+ years related experience, preferably in the construction industry.
- Familiar with document management processes.
Responsibilities
- Coordinate e-SIC processes with subcontractors and suppliers.
- Manage registration of Face ID and attendance records.
- Source PPE and handle quotation requests.
- Prepare Transfer Request Forms accurately.
Skills
Education
Tools
- Coordinate e-SIC processes both internal and external, including liaising with subcontractors and suppliers.
- Collaborate with internal teams to arrange gate passes for vehicle access and personnel entry to plant for contractors, suppliers, and subcontractors.
- Work with contractors to source Hubber Tech issuance for internal staff and subcontractors while maintaining an accurate register and issuance summary.
- Manage the registration of Face ID for internal staff and ensure proper documentation.
- Maintain Hubber attendance records and submit attendance summaries to client as required.
- Liaise with suppliers for calibration of gas meters and Self‑Contained Breathing Apparatus (SCBA) equipment.
- Source Personal Protective Equipment (PPE) such as safety shoes, uniforms, helmets, glasses, earplugs, and masks; handle quotation requests and submit Purchase Requisition (PR) forms to QS for processing.
- Upload monthly plant and equipment maintenance reports onto Hubber.
- Coordinate documentation for internal and external audits.
- Maintain and update both internal and external training matrices.
- Prepare and submit all Transfer Request Forms (TRF) in a timely and accurate manner.
- Provide temporary coverage for the Document Controller role during their absence.
- Manage the submission and tracking of all claims to maintain operational efficiency.
- Oversee administrative tasks, including ordering stationery and organizing meeting room bookings.
- Handle the issuance and return of personnel equipment, including preparing the necessary documentation for new employees and resignees.
- Support and execute ad‑hoc tasks or assignments as directed by the HR department to ensure smooth operations.
- Diploma in any faculty.
- Minimum 5 years related experience, preferably Construction industry.
- Familiar with NewForma.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.