Admin Assistant (Site Based)

PENTA-OCEAN CONSTRUCTION COMPANY LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A construction company is seeking an office administrator for their site in Tuas, Singapore. The role involves preparing attendance records, managing payroll, and handling administrative tasks. Candidates should have a diploma and 3-5 years of experience in construction site administration, with knowledge of MS Office. Strong communication skills and the ability to multitask are essential for this position.

Qualifications

• 3-5 years experience in construction site office admin support.
• Knowledgeable in MS Office for document preparation.

Responsibilities

• Prepare daily attendance records for staff.
• Manage workers' administration and payroll.
• Handle staff timesheets and allowances.
• Coordinate events and VIP visits.

Skills

MS Office (Excel, PowerPoint)

Good communication skills

Multitasking ability

Education

Diploma in any discipline

Job description

Responsibilities

• Prepare the daily attendance records of staffs and workers for submission
• Update staffs and workers movement (medical leave, annual leave, home leave, on course, etc.).
• Update organization chart.
• Update contact lists.
• In charge of all paper works preparations and issuance to relevant internal and external parties, such as material requisition form, purchase order and liaise with requestor until delivery, etc.
• Track stocks of office supplies and place orders when necessary.
• Manage workers' administration and payroll.
• Transportation management
• Checking staff claims and circulate in the project office and dispatch to HQ
• Petty cash management
• Guest Servicing, telephone pick up.
• Assist in office setup and temporary works, including applying for licenses from relevant authorities (EMA, PUB, SCDF, etc.).
• Handling TOL(SLA), Dormitory (MOM), Utilities(PUB, EMA), Fuel Storage (SCDF) , etc applications.
• Prepare payroll for workers and drivers.
• Manage HR-related tasks, including training, welfare, and worker records.
• Handle staff timesheets, allowances, and project directory updates.
• Plan and coordinate events, ceremonies, and VIP visits.
• Other ad-hoc assignments.

Requirements

• Candidate must possess at least Diploma level of any discipline and above
• At least 3-5 years’ experience in construction site office admin support
• Knowledgeable in MS Office (Excel, PowerPoint) for documents preparation
• Good communication skills and able to multitask
• Work location will be based at the site office in Tuas.