Administration jobs in Singapore

Deep Source Pte. Ltd. is a Singapore-based trading and investment company and a vital subsidiary of Deep Source Holdings Ltd. (HKEX: 0990), a Hong Kong-listed enterprise. The company focuses on commodity trading, metal processing, and financial investment, operating primarily within the ASEAN region. It plays a key role in metal and raw material trading, logistics coordination, and project investment, supporting industrial partners in the Green Esteel Group. Deep Source Pte. Ltd. ensures an integrated supply chain strategy while providing financial support, compliance oversight, and corporate coordination for the Group\'s overseas ventures.

This is a full-time, on-site position located in Singapore for a Finance Executive cum Office Administrator. The role involves managing financial statements, overseeing financial reporting, ensuring compliance with GST regulations, and providing office administration support. Responsibilities include conducting financial analysis, preparing documentation, coordinating administrative tasks, and offering general office support to enable smooth business operations.

• Perform daily TT (telegraphic transfer) processing and ensure all bank transactions are accurately recorded and approved in a timely manner.
• Record and verify daily banking transactions in the accounting system (e.g., MYOB, U8), ensuring accuracy and completeness.
• Conduct daily and monthly bank reconciliations, ensuring consistency between accounting records and bank statements.
• Review and process payment-related agreements, invoices, and reimbursement claims in accordance with company financial policies.
• Validate and enter sales and purchase invoices into the system, ensuring all details and supporting documents are correct.
• Prepare payment remittances, vouchers, and supporting documentation for both local and foreign payments.
• Match invoices and coordinate with internal departments to resolve discrepancies or missing documentation.
• Maintain data accuracy and completeness in financial records, supporting month-end closing and reporting.
• Liaise with banks for account openings, user access, and document updates.
• Support the finance team in generating daily transaction reports, cash flow tracking, and payment schedules.

• Coordinate with external vendors for cleaning, pantry, and office facility maintenance (air-conditioning, lighting, plants, etc.).
• Monitor and restock pantry supplies and manage monthly office consumable budgets.
• Maintain inventory records of office supplies and ensure timely procurement.
• Provide administrative and document support to the Finance and Management team when required

• Diploma in Finance, Accounting, or a related field.
• 1–3 years of working experience in finance, accounting, or data entry roles.
• Familiar with accounting software (e.g., MYOB, U8) and Microsoft Excel (VLOOKUP, Pivot Table).
• High level of accuracy, attention to detail, and responsibility in handling financial data.
• Basic understanding of bank transactions, TT payments, and reconciliation processes.
• Good communication and coordination skills with internal departments and external parties (banks, vendors).
• Able to work independently with minimal supervision and meet daily task deadlines.