Admin Assistant

Blue Ocean Corporation; Riyadh Region; On-site; SAR 60,000 - 80,000; Full time

Job summary

A leading consulting organization in the Riyadh Region seeks an Administrative Support Coordinator to enhance coordination between clients and the sales team. The ideal candidate is bilingual in Arabic and English, proficient in MS Office, and has 2-3 years of administrative experience. This role involves ensuring timely customer interactions, documentation management, and effective operation of databases. It offers competitive benefits including medical insurance and an annual air ticket.

Benefits

Employment Visa

Medical Insurance

Annual Air Ticket (Home Country)

Qualifications

• 2-3 years of experience in administrative roles is mandatory.
• Excellent communication and interpersonal skills for handling clients.
• Ability to manage time effectively and handle competing priorities.

Responsibilities

• Provide administrative and operational support to the sales team.
• Maintain and update internal databases and CRM systems.
• Ensure timely follow-up on client requests and feedback.

Skills

Bilingual proficiency in Arabic and English

Proficiency in MS Office Suite

Strong organizational abilities

Excellent communication skills

Experience with CRM software

Education

Bachelor’s degree in Business Administration

Tools

MS Office Suite

CRM software (e.g., Salesforce, Zoho)

Job description

About Us

Blue Ocean Corporation is a leading conglomerate and world leader in driving continuous growth and transformation across a multitude of industries and sectors. Our commitment to quality, innovation, and client satisfaction has propelled us to the forefront of the Consulting, Training and Conferences landscapes. From our humble beginnings to our present status as a global market leader, we take pride in our global footprint, and the transformative impact we have had on industries. With over 25+ years of excellence in accelerating careers and transforming organizations, we are a trusted partner for our B2B and B2C clients.

Job Description

• Provide administrative and operational support to the sales team, ensuring seamless coordination between clients, trainers, and internal teams.
• Handle incoming and outgoing couriers, ensuring timely dispatch and tracking of documents, training materials, and essential packages.
• Maintain and update internal databases and CRM systems, ensuring accurate and up-to-date information regarding skills, certifications, and availability.
• Assist in processing sales orders related to training sessions, ensuring proper documentation, follow-up, and timely execution.
• Prepare training schedules, contracts, proposals, and reports using MS Office (Excel, Word, PowerPoint, Outlook).
• Ensure timely follow-up on client requests, quotations, and feedback, ensuring a high level of customer satisfaction.
• Organize and maintain all relevant sales and trainer-related documentation, ensuring it is easily accessible for future reference.
• Ensure all trainer and client interactions, schedules, and feedback are accurately recorded in the CRM system to streamline operations.

Requirements

• Bachelor’s degree in Business Administration, Marketing, or a related field is preferred.
• Bilingual proficiency in Arabic and English (both written and verbal) is a plus.
• Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook) is essential.
• Experience with CRM software (e.g., Salesforce, Zoho) is a plus.
• 2-3 years of experience in admin coordination or administrative roles are mandatory.
• Strong organizational and multitasking abilities with great attention to detail.
• Excellent communication and interpersonal skills for handling clients and vendors.
• Ability to manage time effectively and handle competing priorities.

Benefits

• Employment Visa
• Medical Insurance
• Annual Air Ticket (Home Country)