Purchasing Executive

Upscale Sdn Bhd; Kuala Lumpur; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading procurement company in Kuala Lumpur is looking for a Purchasing Officer to source and manage suppliers ensuring compliance with Malaysian standards. The ideal candidate should have a degree in Business Administration or Supply Chain, at least 3 years of purchasing experience, and strong Mandarin skills for liaising with suppliers from China/Taiwan. Proficiency in ERP systems and Microsoft tools is essential. The role involves creating purchase orders and managing logistics for efficient material delivery.

Qualifications

• Degree in Business Administration, Supply Chain or any related field.
• Strong analytical, communication skills & attention to details.
• At least 3 years of experience in purchasing operations preferred.

Responsibilities

• Source and manage suppliers for the best pricing and delivery.
• Ensure compliance with Malaysian standards and regulatory requirements.
• Prepare applications for product certifications.

Skills

Mandarin proficiency

Analytical skills

Communication skills

Organizational skills

Attention to detail

Education

Degree in Business Administration / Supply Chain or related field

Tools

ERP systems (preferably SAP)

Microsoft Excel

Microsoft PowerPoint

Job description

Responsibility:

Source, negotiate, and manage suppliers to secure the best pricing, terms, and timely delivery of materials.

Ensure purchased items comply with Malaysian standards and regulatory requirements.

Prepare and submit applications to:

o SIRIM (product certification, testing reports, labeling requirements).

o Suruhanjaya Tenaga (ST) Certificate of Approval (COA) for electrical products.

o Malaysian Communications and Multimedia Commission (MCMC) device certifications.

Ensure timely renewal and tracking of all relevant certificates and licenses.

Maintain proper filing and documentation for all regulatory submissions and approvals.

Liaise with testing labs, consultants, and government officials where required.

Support internal and external audits related to product compliance and import controls.

Authority:

Create Purchase Orders and Material Master.

Manage shipment arrangements from issuance of Purchase Orders to arrival at warehouse/site.

Role Requirements:

Degree in Business Administration / Supply Chain or any related field.

At least 3 years of experience in purchasing operations will be preferred.

Mandarin proficiency (written/spoken) is essential for liaising with China/Taiwan based suppliers.

Strong analytical, communication skills & attention to details.

Strong organizational skills with the ability to manage multiple priorities & meet deadlines.

Good knowledge of ERP systems, preferably SAP.

Proficient in Microsoft Excel and Microsoft PowerPoint.