Personal Assistant

Qalby Beauty Sdn Bhd; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A local beauty company in Kuala Lumpur is seeking an Administrative Assistant to support the Director. This role involves managing schedules, handling correspondence, and organizing documents. Ideal candidates should have a diploma in Secretarial Studies or a similar field and be proficient in both English and Bahasa Malaysia. The position is entry-level, encouraging fresh graduates to apply, with on-the-job training available. Benefits include EPF, SOCSO, and health insurance.

Benefits

EPF

SOCSO

Annual Leave

Medical Leave

Health Insurance

Qualifications

• Excellent written and verbal communication skills in both English and Bahasa Malaysia.
• Strong organizational and time management skills with the ability to prioritize tasks.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage and maintain the Director's schedule, including scheduling meetings and travel arrangements.
• Handle incoming and outgoing correspondence with timely responses.
• Prepare and organize documents, reports, and presentations.

Skills

Proficiency in English

Proficiency in Bahasa Malaysia

Strong computer literacy

Excellent organizational skills

Strong interpersonal skills

Education

Diploma in Secretarial Studies or related field

Tools

Microsoft Office Suite

Job description

Qalby Beauty Sdn Bhd – Cheras, Kuala Lumpur

Requirements

• Diploma in Secretarial Studies, Business Administration, or a related field.
• Proficiency in both English and Bahasa Malaysia, with excellent written and verbal communication skills in both languages.
• Strong computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
• Ability to handle confidential information with discretion and maintain a high level of professionalism.
• Strong interpersonal skills and the ability to work effectively with individuals at all levels of the organization.
• Fresh graduates are encouraged to apply; entry-level position with on-the-job training provided.
• Willingness to work onsite in Cheras, Selangor, Malaysia.

Responsibilities

• Manage and maintain the Director's schedule, including scheduling meetings, appointments, and travel arrangements.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail, ensuring timely and accurate responses.
• Prepare and organize documents, reports, and presentations, ensuring accuracy and adherence to company standards.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation, while adhering to budget guidelines.
• Assist in the preparation of meeting agendas, take minutes, and follow up on action items to ensure timely completion.
• Maintain organized filing systems, both electronic and physical, ensuring easy retrieval of information.
• Provide administrative support to other team members as needed, including assisting with projects and tasks.
• Handle confidential information with discretion and maintain a high level of professionalism at all times.

Benefits

• EPF
• SOCSO
• Annual Leave
• Medical Leave
• Health Insurance