Human Resource Executive

JT Automation Technology Malaysia Sdn Bhd; Gelang Patah; On-site; MYR 100,000 - 150,000; Full time

Job summary

A technology services company in Gelang Patah is looking for an HR & Admin Executive. This role encompasses the full spectrum of HR functions including recruitment, onboarding, and payroll support. The ideal candidate will have 2–5 years of experience in HR, a strong understanding of Malaysian labor laws, and proficiency in Microsoft Office. Join and help build the company’s foundation in a dynamic startup environment. Competitive offers available with opportunities for growth.

Qualifications

• 2–5 years of experience in HR and administration, preferably in a generalist capacity.
• Good understanding of Malaysian labor laws.

Responsibilities

• Manage the full cycle of recruitment, including interviews and offer management.
• Facilitate smooth onboarding processes for new hires.
• Maintain accurate employee records and HR databases.
• Support monthly payroll preparation and submission of statutory contributions.
• Manage office supplies and coordinate company events.

Skills

Interpersonal skills

Communication skills

Organizational skills

Proficient in Microsoft Office

Understanding of HR best practices

Education

Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, or related field

Tools

HRIS systems

Job description

The HR & Admin Executive is responsible for managing the full spectrum of human resources and administrative functions, including recruitment, onboarding, employee relations, payroll support, training coordination, and general office administration.

In the beginning stage of a start-up environment, this role plays a critical part in building the company’s foundation — attracting and retaining talent, setting up HR processes, and ensuring smooth daily operations in compliance with Malaysian labor regulations.

Key Responsibilities:

1. Recruitment & Talent Acquisition (Beginning of Start-Up Phase)

• Manage the full cycle of recruitment, including job posting, candidate sourcing, screening, interviewing, and offer management.
• Conduct pre-screening and initial interviews to assess candidate fit in terms of skills, attitude, and culture.
• Coordinate interview arrangements, reference checks, and prepare employment offer letters.

2. Onboarding & Offboarding

• Facilitate smooth onboarding processes, including orientation, documentation, and system access setup.
• Ensure new hires understand company policies, procedures, and culture.
• Handle employee offboarding, including exit interviews, clearance, and final payroll coordination.

3. HR Operations & Employee Relations

• Maintain accurate employee records, personal files, and HR databases.
• Support handling of employee relations matters, grievances, and disciplinary actions in accordance with company policy.
• Assist in implementing performance appraisals, employee engagement, and communication programs.
• Ensure HR operations comply with local labor laws and internal policies.

4. Payroll & HR Administration

• Support monthly payroll preparation and ensure timely submission of statutory contributions (EPF, SOCSO, EIS, PCB).
• Prepare HR-related letters such as confirmation, promotion, and warning notices.
• Monitor and update attendance, leave, and overtime records accurately.
• Assist in maintaining HR documentation, reports, and HRIS updates.

5. Office & Administrative Support

• Manage office supplies, maintenance, and vendor relationships.
• Coordinate company events, meetings, and travel logistics.
• Handle general correspondence, documentation, and administrative tasks to support daily operations.

Qualifications & Requirements:

• Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, or related field.
• 2–5 years of experience in HR and administration, preferably in a generalist capacity.
• Good understanding of Malaysian labor laws and HR best practices.
• Proficient in Microsoft Office and HRIS systems.
• Strong interpersonal and communication skills with a positive, hands‑on attitude.
• Highly organized, detail-oriented, and capable of managing multiple priorities in a fast‑paced start‑up environment.
• Willing to take on additional tasks and responsibilities as needed during the company’s growth phase.