HR Generalist

Oriental Coffee International; Plentong; On-site; MYR 100,000 - 150,000; Full time

Job summary

A coffee production company located in Plentong, Malaysia is hiring a Human Resources Executive to manage and execute various HR functions, including recruitment, payroll administration, training, and employee relations. The ideal candidate should have a Bachelor's degree in Human Resources or Business Administration, with 2-3 years of HR experience, and strong communication skills. Fluency in Mandarin is an advantage. This role supports compliance with labor laws and fosters a positive workplace environment.

Benefits

Performance bonus yearly

Staff purchase at discounted rates

Company-wide annual dinners

Training programs

Growth opportunities

Vibrant office culture

Qualifications

• At least 2-3 years of experience in an HR role.
• Knowledge of local labor laws and HR best practices.
• Ability to handle sensitive information with confidentiality.

Responsibilities

• Manage full recruitment cycle including job posting and onboarding.
• Process monthly payroll and ensure compliance with statutory requirements.
• Identify training needs and coordinate employee training programs.
• Handle work permit applications for foreign workers.
• Manage employee grievances and maintain HR documentation.

Skills

Strong communication skills

Interpersonal skills

Attention to detail

Proficiency in HR software

Ability to speak Mandarin

Education

Bachelor’s degree in Human Resources or Business Administration

Tools

Microsoft Office Suite

Job description

Job Overview

Ability to speak Mandarin is an advantage. Human Resources Executive will be responsible for managing and executing various HR functions, including recruitment, payroll administration, training and development, foreign worker (FW) management, employee relations, administration, and general HR duties. This role ensures compliance with labor laws and company policies while supporting a positive and productive workplace environment.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• At least 2-3 years of experience in an HR role.
• Ability to speak Mandarin is an advantage.
• Knowledge of local labor laws and HR best practices.
• Strong communication and interpersonal skills.
• Proficiency in HR software and Microsoft Office Suite.
• Ability to handle sensitive information with confidentiality.
• Excellent attention to detail and accuracy.
• Ability to work efficiently under tight deadlines.
• Ability to work in fast paced environment.
• Applicants must possess own transport.

Responsibilities

1. Recruitment & Onboarding:
   • Manage full recruitment cycle: job posting, screening, interviewing, and onboarding new employees
   • Prepare employment contracts and conduct induction programs to ensure effective integration of new hires
2. Payroll Administration:
   • Process and administer monthly payroll, including overtime, bonuses, deductions, and statutory contributions.
   • Ensure timely and accurate submission of EPF, SOCSO, EIS, PCB, and other statutory requirements.
   • Maintain payroll records and generate necessary reports.
   • Address payroll-related inquiries and discrepancies.
3. Training & Development:
   • Identify employee training needs and coordinate training programs.
   • Organize internal and external training sessions to enhance employee skills and productivity.
   • Maintain training records and ensure compliance with company training policies.
4. Foreign Worker (FW) Management:
   • Handle work permit applications, renewals, and cancellations for foreign workers.
   • Liaise with government agencies and ensure compliance with immigration laws.
   • Assist in onboarding and integration of foreign workers into the workforce.
   • Conduct regular inspections of foreign worker hostels to ensure compliance with safety, hygiene, and regulatory standards.
   • Address any accommodation or welfare issues faced by foreign workers.
5. Employee Relations & General HR Functions:
   • Handle employee grievances, disciplinary actions, and conflict resolution in accordance with company policies.
   • Maintain employee records, including contracts, leave records, and performance evaluations.
   • Assist in recruitment, onboarding, and offboarding processes.
   • Support HR-related administrative tasks and compliance matters.
6. Administration:
   • Manage and maintain HR documentation, including employee files and policies.
   • Oversee office administration tasks, including supplies management and correspondence.
   • Draft and issue HR-related letters, including employment offers, confirmation, warnings, termination, and salary adjustment letters.
   • Ensure accuracy and legal compliance in all HR documentation.
   • Maintain proper records of issued letters for reference and audit purposes.

Benefits

• We give out performancebonusyearly.
• Staff purchase with discounted rates, given to those who wish to purchase company products.
• Company-wideannual dinnerswill be held every year as employee recognition award celebrations.
• Providetraining programto enhance employee skills.
• You will have plenty ofopportunity to growas a pioneer in our industry.
• We practice avibrant & energeticofficeculture and provide engagingteam-buildingactivities.