HR and Admin Executive

Craft Creative; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A dynamic HR consulting firm in Malaysia is seeking a proactive HR & Admin Executive to support day-to-day HR and administrative operations across Malaysia and Singapore. The successful candidate will be responsible for handling the employee lifecycle, including recruitment, onboarding, and payroll administration. A Diploma or Bachelor’s degree in Human Resources or Business Administration is required, along with 1-3 years of relevant experience. This role demands strong communication skills, organizational abilities, and a positive attitude in a fast-paced environment.

Qualifications

• 1-3 years of experience in HR operations / HR admin / office administration.
• Basic knowledge of Malaysian employment practices; familiarity with Singapore HR processes is advantageous.
• Organized, detail-oriented, capable of handling multiple tasks.

Responsibilities

• Support employee lifecycle including recruitment, onboarding/offboarding.
• Coordinate interview scheduling and candidate communications.
• Prepare and maintain HR documentation and employee records.
• Support payroll administration and verify attendance/leave.
• Assist with compliance documentation and address sensitive employee matters.

Skills

HR operations

Office administration

Communication skills

Detail-oriented

Confidentiality management

Education

Diploma or Bachelor’s degree in Human Resources, Business Administration, or related field

Job description

About the role

We are looking for a proactive HR & Admin Executive to support day-to-day HR and administrative operations for Malaysia and Singapore to ensure smooth internal processes and a positive employee experience.

What you’ll be doing

• Support the employee lifecycle including recruitment coordination, onboarding/offboarding, and HR documentation.
• Coordinate interview scheduling, candidate communications, and hiring admin.
• Prepare and maintain employee records, HR documentation, and other required documentation.
• Support payroll administration by preparing monthly inputs, verifying attendance/leave/claims (where applicable), and tracking submissions.
• Maintain leave tracking and basic benefits administration.
• Assist with HR policy documentation and updates (with guidance from management).
• Provide day-to-day HR and admin support to employees (letters, confirmations, general HR queries).
• Support office administration including procurement, facilities coordination, and general office management.
• Coordinate vendors and office supplies; maintain simple inventory tracking.
• Support compliance documentation and elevate any sensitive employee matters to management.
• Identify process improvement opportunities and help implement solutions.

What we’re looking for

• 1-3 years of experience in HR operations / HR admin / office administration (combined role preferred).
• Diploma or Bachelor’s degree in Human Resources, Business Administration, or related field.
• Basic working knowledge of Malaysian employment practices; exposure to Singapore HR processes is a plus.
• Good communication skills and able to work with employees at different levels.
• Organized, detail oriented, and comfortable with spreadsheets and documentation.
• Able to manage multiple tasks, follow up consistently, and handle confidential information professionally.
• Positive attitude, adaptable, and willing to learn.