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Administrative Assistant & Bookkeeping - MX & Central Am
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Administrative Assistant & Bookkeeping - MX & Central Am
Job summary
A leading remote service company is looking for a full-time Administrative Assistant & Bookkeeping to oversee back-office operations and provide support to the sales and management teams. The successful candidate will handle invoices, billing, and tax filings, and must be detail-oriented and proactive. This role offers a salary of $1,200 USD per month and requires working U.S. time zones.
Qualifications
- Experience in administrative support, billing, or accounting roles.
- Ability to work independently and maintain accuracy.
- Strong attention to detail and proactive mindset.
Responsibilities
- Provide daily administrative support to sales and management teams.
- Manage invoices, billing, and sales tax processes.
- Coordinate with vendors and internal stakeholders.
Skills
Education
Tools
Location: Remote (Work from Home)
Schedule: 8:00 AM – 5:00 PM - PST, CST,EST (depending on the client)
Compensation: $1,200 USD per month
We are seeking a full-time Administrative Assistant & Bookkeeping to ensure smooth back-office operations and reliable support for the sales and management teams. This position combines traditional administrative duties with accounting-related responsibilities, including invoices, billing, and tax filings. The ideal candidate will be detail-oriented, proactive, and able to work independently in a fast-paced remote environment.
- Provide daily administrative support to sales and management teams.
- Perform data entry and keep spreadsheets, CRMs, and accounting systems up to date.
- Manage invoices, billing, and sales tax processes, including filing and payment.
- Enter property invoices and reconcile records in Microsoft Dynamics SL (accounting system).
- Track and follow up on outstanding tasks for sales staff.
- Assist with preparation of documents, contracts, and internal reports.
- Monitor shared email inboxes and ensure timely responses or task delegation.
- Coordinate with vendors, internal stakeholders, and accounting teams as needed.
- Support in managing schedules, appointments, and task priorities.
- High school diploma or equivalent; additional administrative or accounting coursework is a plus.
- Proven experience in administrative support, billing, or accounting assistant roles.
- Proficiency in Google Workspace, Excel, and CRM/accounting platforms (preferably MS SL or similar).
- Proficiency in QuickBooks (Desirable)
- Strong understanding of invoices, billing, sales tax filing, and reconciliations.
- Excellent organizational and multitasking skills.
- Strong written English skills; verbal fluency preferred.
- Ability to work independently, maintain accuracy, and meet deadlines.
- Professional remote work environment and reliable internet.
- Availability to work full-time within U.S. time zones (PST, CST, or EST).
- Attention to detail and a proactive mindset.
- Comfortable using task management and communication tools.
- Introductory video submission required as part of the hiring process.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.