Executive Assistant

Samsara; A distancia; MXN 537,000 - 897,000; Jornada completa

Descripción de la vacante

A leading technology firm in Mexico is seeking a highly adaptable Executive Assistant to support VPs in the Legal and Workplace departments. The ideal candidate will excel in managing calendars, travel, and administrative duties within a dynamic environment. Key skills include strong problem-solving abilities and proficiency in G-Suite and Microsoft Office. This full-time position emphasizes remote work and invites you to impact industries through your support efforts. Join a team that champions cultural principles and promotes personal growth.

Formación

• Minimum 2-3 years of professional experience, preferably in an office setting.
• Strong problem-solving skills and attention to detail.
• Strong communication skills, both written and verbal, in English.

Responsabilidades

• Manage and optimize multiple executive calendars.
• Plan and book complex travel itineraries.
• Assist in creating and managing agendas for departmental meetings.

Conocimientos

Time Management

Microsoft Office

Organizational skills

Calendar Management

Administrative Experience

Educación

Bachelor’s degree or equivalent

Herramientas

G-Suite

Microsoft Office

Zoom

Expensify

Jira

Netsuite

Slack

AI tools (i.e. ChatGPT, Gemini)

Descripción del empleo

About the role :

Samsara is seeking a highly adaptable motivated and results-driven Executive Assistant. This EA will work directly with two to three VPs within our Legal / Compliance and Workplace departments and will be responsible for executing business-related administrative duties including calendaring, travel, expenses, event planning and ad hoc project management. The ideal candidate is self‑directed, a fast learner capable of managing a varied workload from multiple inputs and can effectively prioritize day‑to‑day tasks against the bigger picture.

In this role you’ll report directly to the VP of Workplace and the VP of Legal / Compliance and be supported by a team of fellow EAs. Your primary responsibility will be to work alongside your executives to provide top‑tier administrative support.

This is a remote / work‑from‑home role open to candidates residing in Mexico.

You should apply if :

• You want to impact the industries that run our world: Your efforts will result in real‑world impact helping to keep the lights on, get food into grocery stores, reduce emissions and most importantly ensure workers return home safely.
• You are the architect of your own career: If you put in the work, this role won’t be your last at Samsara. We set up our employees for success and have built a culture that encourages rapid career development and countless opportunities to experiment and master your craft in a hyper‑growth environment.
• You're energized by our opportunity: The vision we have to digitize large sectors of the global economy requires your full focus and best efforts to bring forth creative, ambitious ideas for our customers.
• You want to be with the best: At Samsara we win together, celebrate together and support each other. You will be surrounded by a high‑calibre team that will encourage you to do your best.

In this role you will :

• Manage and optimize multiple executive calendars.
• Plan and book complex travel itineraries.
• Manage all work‑related expenses.
• Assist in creating and managing agendas for departmental staff meetings.
• Help organize and plan internal events (off‑sites, team‑building, etc.).
• Be a representative of your executive including meeting coordination, email correspondence and liaising between departments and key stakeholders.
• Anticipate and react to executive requests in an expedient manner.
• Communicate with clarity.
• General administrative duties and ad‑hoc requests as needed.
• Enable teams with tooling and AI solutions.
• Champion role model and embed Samsara’s cultural principles (Focus on Customer Success, Build for the Long Term, Adopt a Growth Mindset, Be Inclusive, Win as a Team) as we scale globally and across new offices.

Minimum requirements for the role :

• Minimum 2-3 years of professional experience, preferably in an office setting, with the ability to fully work remotely.
• Bachelor’s degree or equivalent.
• Strong problem‑solving skills and attention to detail.
• Be a self‑starter and have the ability to organize, multitask and prioritize.
• Strong communication skills, both written and verbal, in English.
• Ability to be resourceful, flexible and proactive with a strong bias to action.
• A strong sense of direction around sensitive scenarios, confidential information.
• Familiarity with tech environments and a strong understanding of how business works.
• Friendly and professional demeanor and is excited about contributing to our team culture.

An ideal candidate also has :

• Experience using G‑Suite, Microsoft Office, Zoom, Expensify, Jira, Netsuite, Slack and AI tools (i.e. ChatGPT, Gemini).
• Familiarity with other tools like Envoy, Tableau, Lucidchart / Spark.

Required Experience :

IC

Key Skills

Time Management, Microsoft Office, Organizational skills, Microsoft Outlook, Microsoft Word, Personal Assistant Experience, Microsoft PowerPoint, Calendar Management, Microsoft Excel, Administrative Experience, Microsoft Outlook Calendar, Google Suite

Employment Type : Full Time

Experience : years

Vacancy : 1