Project & Operations Associate

PT Algoritma Data Indonesia; Jakarta Selatan; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A data science workshop provider is looking for an experienced Project Manager to oversee project execution and operations in Jakarta Selatan. Responsibilities include developing project plans, coordinating with clients and teams, and managing logistical needs for training and events. The ideal candidate has a Bachelor's degree in a relevant field and at least 2 years of experience in project management. Strong communication, administrative skills, and proficiency in productivity tools are essential. Willingness to work onsite and support events outside regular hours is required.

Qualifications

• 2+ years of experience in project management or event management roles.
• Experience handling multiple projects with structured planning and execution.
• Strong administrative skills with attention to detail and documentation accuracy.

Responsibilities

• Develop comprehensive project plans with timelines and resource allocation.
• Coordinate with clients and internal teams throughout the project lifecycle.
• Oversee execution of training and events, ensuring all logistics are prepared.

Skills

Project Management

Stakeholder Coordination

Vendor Management

Communication Skills

Technical Troubleshooting

Education

Bachelor’s degree in Business, Management, or related field

Tools

Google Workspace

Microsoft Office

Notion

Trello

Asana

Zoom

Job description

Algoritma is founded with the purpose of making data science accessible to everybody. We organise data science workshops for individuals and corporate, adopting a learn‑by‑building approach suited to beginners and non‑programmers.

Project Management Responsibilities

• Develop comprehensive project plans, including timelines, milestones, resource allocation, and risk mitigation strategies to ensure project readiness.
• Coordinate closely with clients, internal teams, PICs, trainers, and stakeholders to align goals, clarify requirements, and maintain smooth communication throughout the project lifecycle.
• Oversee end‑to‑end execution of training and events, monitor progress through trackers and dashboards, and ensure all components (venue, tools, materials, and logistics) are properly prepared.
• Maintain strict quality control by reviewing training materials, deliverables, documentation, and post‑event outputs to ensure accuracy and consistency.
• Identify potential issues early, manage escalations professionally, and implement contingency actions to ensure timely and successful project delivery.

Operations Responsibilities

• Manage full operational logistics, including venue setup, training materials, equipment, tools, printing needs, attendance systems, and session readiness for offline, online, and hybrid events.
• Provide technical coordination and on‑site troubleshooting support to ensure smooth execution of training activities, workshops, seminars, and hybrid sessions.
• Handle vendor coordination, trainer support, registration processes, legal documentation, and other administrative requirements necessary for operational execution.
• Maintain complete operational documentation such as participant lists, reports, MoMs, archives, and internal records to ensure data accuracy and accessibility.

Minimum Qualifications

• Bachelor’s degree in Business, Management, Industrial Engineering, Communications, Information Systems, or a related field.
• 2+ years of experience in project management, operations, event management, or client‑facing program delivery roles.
• Strong ability to manage multiple projects simultaneously with structured planning, tracking, and execution.
• Skilled in stakeholder coordination, cross‑functional communication, and vendor management.
• Comfortable working in dynamic, fast‑paced environments with shifting priorities and tight timelines.
• Proficient in productivity and collaboration tools (Google Workspace, Microsoft Office, Notion, Trello, Asana, Zoom, etc.).
• Strong administrative skills with high attention to detail, documentation accuracy, and process compliance.
• Excellent communication skills, both written and verbal, when interacting with clients, internal teams, and external partners.
• Adept at basic technical troubleshooting during online/onsite events (audio, video, connectivity, platform access).
• High ownership mindset, proactive problem‑solving ability, and strong operational reliability.
• Willingness to support onsite and online events, including working outside regular hours when required.