Procurement Admin Officer

PT Indodana Multi Finance; Jakarta Pusat; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A financial services company in Jakarta Pusat is looking for a Procurement Specialist to manage marketing-related purchases. The ideal candidate will have a Bachelor's degree and 1-2 years of experience in procurement, excellent communication skills, and proficiency in Excel. This role requires attention to detail and the ability to work effectively in a fast-paced environment.

Qualifications

• 1-2 years of experience in procurement or vendor management.
• Familiar with marketing processes and terminology.
• Proficient in procurement systems or tools.

Responsibilities

• Collaborate with Marketing team on procurement needs.
• Execute Purchase Order creation and vendor onboarding.
• Monitor vendor performance and ensure compliance with policies.

Skills

Communication skills

Detail-oriented

Organizational skills

Time management

Education

Bachelor's degree in Business, Marketing, Supply Chain Management

Tools

Microsoft Excel

Google Sheets

Job description

Collaborate closely with the Marketing team to understand procurement needs related to advertising campaigns, digital tools, sponsorships, events, and promotional activities.

Execute administrative procurement process: Purchase Order (PO) creation, Finance Payment Request (FPR) creation, Vendor onboarding related to advertising campaigns, digital tools, sponsorships, events, and promotional activities.

Pro-active in maintaining stock material data in all area, work closely with marketing admin regarding the stockupdate.

Maintain branding monitoring data for marketing related things, like advertising campaigns, digital tools, sponsorships, events, and promotional activities, the data will use for payment to finance.

Maintain an up-to-date database of approved marketing vendors and service providers, including creative agencies, media agencies, event organizers, and production houses.

Monitor vendor performance and maintain strong relationships ensure quality, timeliness, and cost-effectiveness.

Ensure compliance with internal procurement policies and approval workflows.

Support Marketing and Finance in ensuring accurate invoicing and timely payment to vendors.

Continuously identify process improvements and opportunities to enhance procurement efficiency in marketing-related purchases.

Qualifications

• Bachelor's degree in Business, Marketing, Supply Chain Management, Management, or a related field.
• Minimum 1-2 years of experience in procurement, purchasing, or vendor management, preferably in a marketing or agency-related environment.
• Familiarity with marketing processes and terminology is a strong plus.
• Have a good communication and coordination skills.
• Detail-oriented with excellent organizational and time management abilities.
• Proficient in Microsoft Excel, Google Sheets, and procurement systems or tools (e.g., ERP or e-procurement platforms).
• Ability to work effectively in a fast-paced, cross-functional environment.

Preferred Qualifications

• Have good personality and detail oriented.
• Proficient handling and translating excel data into neat and clear reports.
• Having experience at maintaining data stock is plus point.