Personal Assistant to General Manager

PT Bali Utama Cakrawala; Provinsi Bali; On-site; IDR 300.000.000 - 400.000.000; Full time

Job summary

A leading retail and hospitality company in Bali is seeking a Personal Assistant to support the General Manager with administrative tasks, organization, and communication. The ideal candidate has a Bachelor's degree, 2-5 years of relevant experience, and strong skills in both Bahasa Indonesia and English. This role offers a competitive salary and benefits package.

Benefits

Competitive salary

Benefits as per company policy

Qualifications

• Minimum 2-5 years of experience as a Personal Assistant or similar role.
• Excellent communication skills in both Bahasa Indonesia and English.
• Flexibility in working hours and willingness to travel as needed.

Responsibilities

• Organize and manage the General Manager's schedules.
• Arrange and coordinate business meetings.
• Draft communication on behalf of the General Manager.

Skills

Organizational skills

Professional communication in Bahasa Indonesia & English

Microsoft Office proficiency

Time management

Discretion and professionalism

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Google Suite

Job description

PT Bali Utama Cakrawala is a company established in 2008, focusing on the retail and hospitality industry. Over the past decade, PT Bali Utama Cakrawala has transformed from a property development company into a diverse lifestyle business. Our portfolio includes prestigious business units such as Lv8 Resort Hotel, Discovery Mall Bali, and several restaurants.

Role Objectives:

Discovery Mall Bali are seeking the most suitable candidates for Personal Assistant. As the Personal Assistant (PA) to the General Manager, you will be responsible for various administrative, operational, and managerial tasks to ensure smooth daily operations. You will act as a liaison between the General Manager and internal teams, clients, business partners, and external stakeholders.

Requirements:

• Bachelor’s degree (S1) in Business Administration, Management, Communications, Secretarial Studies, or a related field.
• Minimum 2-5 years of experience as a Personal Assistant, Executive Assistant, or a similar role.
• Prior experience in accompanying executives on business trips is a plus.
• Excellent organizational and time management skills.
• Professional communication skills in Bahasa Indonesia & English (both verbal and written).
• Proficient in Microsoft Office (Word, Excel, PowerPoint), Google Suite, and business communication tools.
• Ability to work independently and as part of a team, with a high level of initiative.
• Flexibility in working hours and willingness to travel as required by the General Manager schedule.
• Strong discretion and professionalism in handling confidential company information.
• Friendly, confident, and possessing strong work ethics.
• Loyal and trustworthy in managing confidential information.
• Willingness to travel and be based in Bali.

Responsibilities:

• Organize, manage, and coordinate the daily, weekly, and monthly schedules of the General Manager.
• Arrange and coordinate business meetings, conferences, and other engagements with internal and external parties.
• Provide timely reminders and ensure the General Manager attends all scheduled appointments punctually.
• Act as the point of contact between the General Manager and company employees, clients, business partners, and external parties.
• Draft and handle official communication, including letters, emails, and reports on behalf of the General Manager.
• Prepare meeting minutes and ensure follow-ups on decisions made in meetings.
• Organize and maintain important company documents, both in physical and digital formats, with a structured filing system.
• Prepare presentations, reports, and other documents needed for meetings or business discussions.
• Maintain confidentiality and security of sensitive company information.
• Arrange business trips, including booking flights, accommodation, transportation, and preparing travel itineraries.
• Ensure all necessary travel documents and arrangements are in place.
• Manage various personal and professional needs related to the General Manager work.
• Ensure all work facilities are available and functioning properly.
• Provide additional support as needed at the General Manager request in professional purpose.
• Conduct research on projects, business opportunities, and relevant information to support the General Manager decision-making.
• Prepare analysis reports and recommendations based on research findings.

We offer a competitive salary and benefits package, including other benefits as per company policy.