Office and Event Administrator

Hostinger; Daerah Istimewa Yogyakarta; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading tech company in Yogyakarta is looking for an Office and Event Administrator who will ensure smooth office operations and organize impactful company events. The ideal candidate will have 3–5 years of experience, excellent organizational skills, and vendor management abilities, with a focus on creating an engaging work environment.

Benefits

360 Growth opportunities

Flexible work arrangements

Health insurance

Gym memberships

Company events

Qualifications

• 3–5 years of experience in a similar role.
• Strong organizational and multitasking skills.
• Excellent negotiation and vendor management abilities.
• Strong communication and interpersonal skills.
• Attention to detail and ability to manage multiple responsibilities.

Responsibilities

• Collaborate with finance to manage procurement and financial reconciliation.
• Administer employee events and manage communications.
• Ensure smooth execution of events.
• Oversee employee perks and manage vendor relationships.
• Track and reconcile expenses related to events.

Skills

Organizational skills

Multitasking skills

Vendor management

Communication skills

Attention to detail

Proficiency in Microsoft Office

Proficiency in Google Workspace

Fluency in English

Job description

Join Hostinger, and we’ll grow fast! 🚀

We’re shaping the future of online success - powered by AI and driven by people. With 900+ talented professionals and over 4 million clients in 150 countries, we help creators and entrepreneurs bring their ideas to life faster and easier than ever before.

Our mission

To provide tools that help individuals and small businesses succeed online faster and easier.

Our culture

Guided by 10 company principles.

Our formula for success

Customer obsession, innovative products, and talented teams.

Your role at Hostinger

Office and Event Administrator in the Business Operations team. As part of Hostinger's Business Operations team, you’ll be responsible for ensuring smooth office operations and organizing impactful company events that enhance teamwork and create an engaging workplace environment. In this role, you'll collaborate closely with Admin Ops and Comms Team.

Curious to learn more? Connect with your team: Izatul Ifada, Legal & Admin Ops

Your day-to-day

• Collaborate with the finance team to manage procurement, tracking, and financial reconciliation of work equipment and security devices
• Administering employee events by adapting global concepts to local needs, coordinating logistics, and managing communications
• Work with event organizers to ensure smooth execution, including but not limited to venue setup, F&B, and documentation
• Oversee employee perks by selecting vendors, managing procurement, and ensuring timely distribution of gifts and merchandise
• Track and reconcile expenses related to events and employee perks with Finance
• Oversee office security by managing access control, security staff, and coordination with vendors
• Supervise office support staff and maintain the availability of essential office supplies and logistics
• Manage vendor relationships, process payments, and handle procurement for office needs
• Oversee petty cash transactions and ensure financial accuracy in daily operations
• Manage business trip and workation logistics, including bookings, vendor coordination, employee travel allowances, and required documentation
• Manage building maintenance, cleanliness, and repair projects while coordinating with vendors for major work
• Oversee sustainability initiatives, including waste management and eco-friendly practices
• Foster a well-maintained office environment and positive community relations

Your Skills And Experience

• 3–5 years of experience in a similar role
• Strong organizational and multitasking skills
• Excellent negotiation and vendor management abilities.Strong communication and interpersonal skills
• Attention to detail and ability to manage multiple responsibilities simultaneously
• Proficiency in Microsoft Office, Google Workspace, and inventory management tools
• Ability to collaborate across teams and work independently
• Full of initiative in improving operational processes
• Fluent in English

Benefits For You

• 🚀 360 Growth: We provide limitless learning opportunities: access to platforms like Reforge and CoachHub, global conferences, physical and digital libraries, and feedback culture. Advance your career with internal mobility and grow with a team eager to share knowledge and support your success
• 🎯 Freedom & responsibility: Work on your terms: from a modern office in Yogyakarta or your home office. Enjoy flexibility in managing your schedule and bring your ideas to life in a fast-paced, dynamic environment
• 💪 Wellness simplified: Your health comes first with insurance from Day 1, gym memberships, Headspacesubscriptions, recharge leave, and regular health checks. Join sports, arts, and hobby clubs or simply enjoy the balance of a lifestyle that prioritizes wellness
• 🎉 Work hard - party hard: Recognize hard work with company events, Town Hall, Meet the Client initiatives, team-buildings, and workations. Celebrate life’s big moments with milestone gifts for weddings, new parenthood, and graduations

Compensation

• IDR 7.500.000 - 9.000.000

Get ready to take your personal and professional growth to new heights! Join Hostinger today and be part of our journey 🚀

Three. Two. Onboard