Executive Secretary

Michael Page; Daerah Khusus Ibukota Jakarta; On-site; IDR 200.000.000 - 300.000.000; Full time

Job summary

A prominent recruitment firm is seeking an Executive Secretary in Jakarta to provide high-level administrative support. The role involves managing the executive's calendar, overseeing correspondence, and coordinating travel arrangements. The ideal candidate will have a degree in administration, strong organizational skills, and impeccable communication capabilities in English. The company offers competitive remuneration and benefits, fostering professional excellence within the Energy & Natural Resources sector.

Benefits

Competitive remuneration

Professional working environment

Comprehensive benefits package

Qualifications

• Distinguished academic credentials in administration or a closely related discipline.
• Demonstrated excellence in a secretarial or high-level administrative capacity.
• Exceptional organizational acumen and time management skills.

Responsibilities

• Manage the executive's calendar and appointments.
• Oversee all correspondence and communications for the executive.
• Prepare reports and presentations for decision-making.
• Coordinate complex travel arrangements and itineraries.
• Ensure confidentiality and professionalism in interactions.
• Facilitate communication across departments and stakeholders.
• Monitor key deadlines and executive directives.
• Provide comprehensive administrative support.

Skills

Organizational skills

Time management

Communication skills in English

Attention to detail

Proficiency in Microsoft Office Suite

Education

Degree in administration or related field

Tools

Microsoft Office Suite

Job description

• An opportunity to work with distinguished business leader in the field.
• An esteemed employer, setting the benchmark in their sector.

About Our Client

The employer is a reputable organisation within the Energy & Natural Resources sector, known for its significant contributions to the industry. The company operates on a large scale and offers a professional environment with opportunities for growth and collaboration.

Job Description

As an Executive Secretary, your main responsibilities will include:

• Orchestrating and meticulously managing the executive's calendar, appointments, and strategic engagements.
• Overseeing all correspondence, emails, letters, and calls with discretion on behalf of the executive.
• Preparing sophisticated reports, presentations, and documentation to support critical decision‑making.
• Coordinating complex travel arrangements and bespoke itineraries, ensuring seamless logistics at all times.
• Safeguarding confidentiality and exemplifying professionalism in every interaction.
• Facilitating smooth communication across departments and with distinguished external stakeholders.
• Monitoring key deadlines and priorities, ensuring timely follow‑up on executive directives.
• Providing comprehensive administrative support to the executive leadership team with precision and poise.

The Successful Applicant

• Distinguished academic credentials in administration or a closely related discipline.
• Demonstrated track record of excellence in a secretarial or high‑level administrative capacity.
• Exceptional organisational acumen and mastery of time management, ensuring efficiency in complex environments.
• Impeccable written and verbal communication skills in English, with the ability to engage at an executive level.
• Advanced proficiency in Microsoft Office Suite and other sophisticated digital tools essential for modern administration.
• Meticulous attention to detail coupled with the agility to manage multiple priorities seamlessly.
• A polished professional presence, underpinned by discretion and unwavering confidentiality in all matters.

What's on Offer

• An attractive and competitive remuneration package befitting the seniority of the role.
• Exceptional opportunities to engage within the prestigious Energy & Natural Resources sector.
• A supportive, polished, and highly professional working environment that fosters excellence.
• A comprehensive suite of benefits designed to support both professional and personal well‑being.