Executive Operations Specialist

TalentPop App; Remote; IDR 100.000.000 - 200.000.000; Full time

Job summary

A rapidly growing e-commerce firm is seeking an Executive Operations Specialist to provide strategic support to its leadership team. This fully remote role involves managing complex schedules and communications while ensuring project delivery on time. The ideal candidate should possess excellent communication skills and a proactive mindset. Candidates must have at least 6 months of experience supporting high-level executives and be tech-savvy. Join us for career growth opportunities and a great work-life balance.

Benefits

Flexible Work

Growth Opportunities

Work-Life Balance

Health benefits

Qualifications

• Minimum of 6 months experience in an administrative or executive assistant role.
• Strong preference for experience supporting high-level executives.
• Must be available full-time during U.S. business hours.

Responsibilities

• Manage and optimize complex calendars, travel, and logistics.
• Serve as the primary point of contact for communication.
• Initiate and manage projects while ensuring quality.
• Conduct research to support executive decision-making.

Skills

Exceptional written and verbal communication

Impeccable organizational skills

Proactive mindset

Tech-savvy with digital tools

Job description

TalentPop is a rapidly growing e-commerce enablement company dedicated to helping brands thrive. We're seeking a skilled Executive Operations Specialist to provide strategic, high-level support to our leadership team. This role is for a proactive individual who excels at managing complexity and empowering executives to focus on key initiatives.

Key Responsibilities

• Manage and optimize complex calendars, travel, and logistics.
• Serve as the primary point of contact for internal and external communications, handling all correspondence with discretion and professionalism.
• Initiate and manage projects, ensuring they are completed on time and with a high degree of quality.
• Conduct research and prepare reports to support executive decision-making.
• Uphold strict confidentiality and professional standards in all interactions.

Qualifications

• Experience: A minimum of 6 months of experience in an administrative or executive assistant role, with a strong preference for experience supporting high-level executives.
• Skills: Exceptional written and verbal communication, impeccable organizational skills, and a high level of discretion.
• Mindset: A solutions-first, proactive mindset with a strong ability to anticipate needs and prioritize tasks effectively.
• Technical: Must be tech-savvy and comfortable with various digital tools and platforms.
• Availability: Must be available full-time (40 hrs/week) during U.S. business hours.

Technical Requirements

• Internet: A stable, high-speed internet connection (minimum 25 Mbps download/upload).
• Computer: Personal PC or laptop with an i5 processor (or equivalent).

Why Join Our Team?

• Flexible Work: A 100% remote position that allows you to work from anywhere.
• Growth Opportunities: We support your professional development with continuous learning and career advancement pathways.
• Work-Life Balance: Generous paid time off and health benefits to ensure your well-being.
• Impactful Work: Your contributions will directly enable our leadership to drive the company forward.

Important: Please include the application code EA in your submission to be considered. We look forward to reviewing your application!