Executive Operations Specialist

TalentPop App; Remote; IDR 837.520.000 - 1.172.530.000; Full time

Job summary

A growing e-commerce enablement company is looking for a skilled Executive Operations Specialist to provide strategic support to the leadership team. This remote role requires managing complex schedules, communications, and projects while upholding professional standards. Candidates should have at least 6 months of experience in an administrative role, exceptional communication skills, and a proactive, solutions-oriented mindset. Enjoy flexible work, opportunities for growth, and a supportive environment as you enable our executives to focus on key initiatives.

Benefits

Flexible Work

Growth Opportunities

Generous paid time off

Health benefits

Qualifications

• Minimum of 6 months of experience in an administrative or executive assistant role.
• Strong preference for experience supporting high-level executives.
• Ability to anticipate needs and prioritize tasks effectively.

Responsibilities

• Manage and optimize complex calendars, travel, and logistics.
• Serve as primary contact for communications.
• Initiate and manage projects, ensuring quality and timely completion.
• Conduct research to support executive decision-making.
• Maintain confidentiality and professionalism.

Skills

Exceptional written and verbal communication

Impeccable organizational skills

Proactive mindset

Tech-savvy

Job description

TalentPop is a rapidly growing e-commerce enablement company dedicated to helping brands thrive. We're seeking a skilled Executive Operations Specialist to provide strategic, high-level support to our leadership team. This role is for a proactive individual who excels at managing complexity and empowering executives to focus on key initiatives.

Key Responsibilities

• Manage and optimize complex calendars, travel, and logistics.
• Serve as the primary point of contact for internal and external communications, handling all correspondence with discretion and professionalism.
• Initiate and manage projects, ensuring they are completed on time and with a high degree of quality.
• Conduct research and prepare reports to support executive decision-making.
• Uphold strict confidentiality and professional standards in all interactions.

Qualifications

• Experience: A minimum of 6 months of experience in an administrative or executive assistant role, with a strong preference for experience supporting high-level executives.
• Skills: Exceptional written and verbal communication, impeccable organizational skills, and a high level of discretion.
• Mindset: A solutions-first, proactive mindset with a strong ability to anticipate needs and prioritize tasks effectively.
• Technical: Must be tech-savvy and comfortable with various digital tools and platforms.
• Availability: Must be available full-time (40 hrs/week) during U.S. business hours.

Technical Requirements

• Internet: A stable, high-speed internet connection (minimum 25 Mbps download/upload).
• Computer: Personal PC or laptop with an i5 processor (or equivalent).

Why Join Our Team?

• Flexible Work: A 100% remote position that allows you to work from anywhere.
• Growth Opportunities: We support your professional development with continuous learning and career advancement pathways.
• Work-Life Balance: Generous paid time off and health benefits to ensure your well-being.
• Impactful Work: Your contributions will directly enable our leadership to drive the company forward.

Important: Please include the application code EA in your submission to be considered. We look forward to reviewing your application!