Executive Business Administrator

GitLab; Remote; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading software company is seeking an Executive Business Administrator to provide strategic support to senior leaders within their People Group. Responsibilities include managing complex calendars, coordinating domestic and international travel, and supporting the recruiting lifecycle. The ideal candidate should have experience in executive-level support, strong organizational and communication skills, and proficiency in tools like Google Workspace and Zoom. This is a fully remote position based in Indonesia.

Qualifications

• Experience providing executive-level administrative support in a dynamic environment.
• Ability to manage complex, frequently changing calendars across multiple time zones.
• Demonstrated experience working independently and prioritizing tasks.

Responsibilities

• Support and partner closely with four People Group executives.
• Own and proactively manage complex calendars across multiple time zones.
• Coordinate extensive travel, including transportation and lodging.

Skills

Google Workspace

Zoom

Slack

Organizational skills

Communication skills

Travel coordination

Recruiting support

Job description

Executive Business Administrator, People

Remote

GitLab is an open‑core software company that develops the most comprehensive AI‑powered DevSecOps Platform, used by more than 100,000 organizations. Our mission is to enable everyone to contribute to and co‑create the software that powers our world.

An overview of this role

As an Executive Business Administrator, you’ll provide strategic, high‑impact support to four senior leaders in GitLab’s People Group: the VP of Total Rewards, VP of Talent Acquisition, VP of People Strategy and Engagement, and VP of Diversity, Inclusion, and Belonging. You’ll manage complex calendars, plan travel, support recruiting, plan events, and collaborate across tools such as Google Workspace, Slack, Zoom, Navan, and GitLab.

What You’ll Do

• Support and partner closely with four People Group executives while flexing to shifting priorities across their teams.
• Own and proactively manage complex, high‑volume calendars across multiple time zones.
• Coordinate extensive domestic and non‑US travel, including transportation, lodging, visas, and documentation, and accompany executives when needed.
• Plan and execute events such as team off‑sites, large meetings, and company kick‑offs in partnership with cross‑functional stakeholders.
• Support the full recruiting lifecycle for the People Group by scheduling interviews, coordinating with candidates, and organizing onboarding activities.
• Compile and submit timely, accurate expense reports and support related processes such as purchase orders.
• Provide coverage and backup for other Executive Business Administrators.
• Run and lead special projects and ad hoc initiatives for People Group executives.

What You’ll Bring

• Experience providing executive‑level administrative support in a dynamic, fast‑paced environment.
• Proficiency with Google Workspace, Zoom, Slack, Navan, and related tools and purchase‑order processes.
• Ability to manage complex, frequently changing calendars and travel across multiple time zones.
• Demonstrated experience working independently, prioritizing, and solving problems.
• Strong collaboration skills and experience partnering with senior leaders.
• Experience supporting recruiting activities, including coordinating interviews and onboarding logistics.
• Strong organizational and communication skills with attention to detail, including preparing expense reports.
• Openness to working in an all‑remote, distributed environment and contributing to a positive culture.

About the team

The Executive Business Administrator will join GitLab’s People Group, which focuses on scaling people programs, improving processes, and enabling senior leaders to spend more time on strategic work.

Country Hiring Guidelines

GitLab hires new team members in countries around the world. All roles are remote, but some may carry specific location‑based eligibility requirements. Our Talent Acquisition team can answer any questions about location after you begin the recruiting process.

EEO Statement

GitLab is proud to be an equal‑opportunity workplace and is an affirmative‑action employer. GitLab’s policies and practices related to recruitment, employment, and advancement are based solely on merit, regardless of race, color, religion, national origin, sex (including pregnancy, lactation, sexual orientation, gender identity, or expression), age, citizenship, marital status, disability, veteran status, or any other protected characteristic.

Disability categories include, but are not limited to:

• Alcohol or other substance use disorder
• Autoimmune disorders such as lupus or rheumatoid arthritis
• Blind or low vision
• Cancer (past or present)
• Cardiovascular or heart disease
• Celiac disease
• Cerebral palsy
• Deaf or serious hearing difficulty
• Diabetes
• Disfigurement
• Epilepsy or other seizure disorder
• Gastrointestinal disorders such as Crohn’s disease
• Intellectual or developmental disability
• Mental health conditions (e.g., depression, bipolar disorder)
• Missing limbs or partial limb loss
• Mobility impairment (wheelchair, scooter, walker)
• Neurodivergence (ADHD, autism spectrum disorder, dyslexia)
• Partial or complete paralysis
• Pulmonary or respiratory conditions (asthma, emphysema)
• Short stature (dwarfism)
• Traumatic brain injury