Executive Assistant to Vice President

GMF AeroAsia; Jakarta Barat; On-site; IDR 300.000.000 - 400.000.000; Full time

Job summary

A leading aviation maintenance company in Indonesia is seeking an Office Administration staff member to manage the Vice President's agenda and support operational tasks. The role requires a Secretarial Diploma, proficiency in MS Office, and excellent communication skills. Candidates must be under 25 years old and willing to work at the Head Office in Cengkareng, Soekarno Hatta International Airport. The selected individual will be responsible for managing calls, organizing files, handling correspondence, and arranging travel.

Qualifications

• Maximum age 25 years old.
• TOEFL score min. 400 or TOEIC min. 500 (valid for tests taken in 2020-2022).
• Willing to be placed in Head Office GMF at Soekarno Hatta International Airport.
• Familiarity with office organization and optimization techniques.
• Integrity and professionalism.

Responsibilities

• Manage the daily/weekly/monthly agenda for Vice President.
• Answer and direct phone calls, take messages.
• Support administration division operational work.
• Develop and maintain a filing system.
• Check office supplies levels and place orders.
• Make travel arrangements.
• File and update contact information.
• Document expenses and submit reports.

Skills

Multi-tasking

Time management

Written communication

Verbal communication

Proficiency in MS Office

Education

Secretarial Diploma / Office Administration Diploma (D3)

Job description

A leading aviation maintenance company in Indonesia is seeking an Office Administration staff member to manage the Vice President's agenda and support operational tasks. The role requires a Secretarial Diploma, proficiency in MS Office, and excellent communication skills. Candidates must be under 25 years old and willing to work at the Head Office in Cengkareng, Soekarno Hatta International Airport. The selected individual will be responsible for managing calls, organizing files, handling correspondence, and arranging travel.