Executive Assistant

Travel + Leisure Co.; Provinsi Bali; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading vacation ownership company in Bali is seeking an Executive Assistant to the Senior Vice President. This role involves managing confidential information, scheduling appointments, and providing organizational support in a fast-paced environment. The ideal candidate should have exceptional initiative, time management abilities, and strong skills in Microsoft Office. This position offers a chance to contribute significantly to internal and external communications and support company operations.

Qualifications

• Ability to understand business context and take action.
• Capacity for high discretion and confidentiality.
• Ability to multitask and prioritize duties.

Responsibilities

• Act as a conduit for the Senior Vice President Sales.
• Draft and format correspondence.
• Manage calendar and appointment scheduling.

Skills

Exceptional initiative

Time management skills

Interpersonal skills

Customer service skills

Organizational skills

Microsoft Office proficiency

Job description

We Put the World on Vacation

Travel + Leisure Co. is the world’s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.

Executive Assistant to Senior Vice President

Principal Responsibilities

• Act as a conduit or channel of information for the Senior Vice President Sales
• Drafting and formatting correspondence
• Maintain high level of integrity and confidential management of information and correspondence
• Calendar management and appointment scheduling including travel and day to day meetings.
• Email management
• Meeting organization, including room bookings and catering arrangements
• Co‑ordination and preparation of regional conferences – catering, agenda and minute taking
• Organization of complex domestic and international travel arrangements
• Compiling and reviewing expense reports
• Co‑ordination of approvals including, but not limited to, travel requests and leave requests.
• Responsible for maintaining Organizational Charts for the Vice President’s departments.
• Co‑ordination of some external events, meetings and communication
• Provide a high level of service and liaison both internally and externally
• Understand, develop and support company policies
• Other duties as assigned by the Senior Vice President Sales

Key Position Criteria

• Ability to understand the business context and take action on behalf of the Senior Vice President Sales
• Have the capacity for a high level of discretion and the ability to handle matters in all confidentiality
• Exceptional initiative and be able to work under pressure to tight deadlines
• Ability to work autonomously, remotely and as part of a team
• Be flexible and able to work in a fast‑paced environment
• Have exceptional organization and time management skills
• Be able to efficiently multi‑task and prioritize duties
• Be tenacious, possess the initiative and decision‑making ability to juggle priorities and demands
• Have superior interpersonal and liaison skills
• Display a friendly and personable demeanor and be professionally presented
• Have strong customer service and work ethic
• Have outstanding interpersonal, telephone and communication skills
• Have strong administrative skills
• Have advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook
• Be a team player who will contribute to a positive work environment both virtually and in person
• Willingness to travel if required

Where Memories Start with You

Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you’ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We’re always looking ahead to what’s next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.

We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to [e-mail], including the title and location of the position for which you are applying.