Commercial & Admin Assistant

Sofitel; Provinsi Bali; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A prestigious beachfront resort in Bali is seeking a Commercial - Admin Assistant to provide vital administrative and operational support to the Commercial team. The role involves managing communication across various departments, assisting with daily tasks, and handling documentation and client interactions. Ideal candidates should have over 2 years of sales administration experience, excellent organizational skills, and be proficient in Microsoft Office, particularly Excel. Fluency in English and Bahasa Indonesia is essential.

Qualifications

• Proven experience of 2+ years in sales administration or a related field.
• Advanced Excel skills required.
• Ability to work efficiently in a fast-paced sales environment.

Responsibilities

• Provide general administrative assistance to the Commercial team.
• Prepare and maintain commercial documents such as contracts and reports.
• Assist with data entry into CRM systems and prepare reports.
• Communicate with clients and vendors to coordinate appointments.
• Organize meetings and take minutes during them.
• Support sales and marketing team activities.

Skills

Sales administration experience

Microsoft Office Suite proficiency

CRM software experience

Data entry and database management

Excellent communication

Time management

Detail-oriented

Organizational skills

Fluency in English

Fluency in Bahasa Indonesia

Education

Bachelor's degree in Business Administration or related field

Job description

Overview

Company Description Experience the epitome of French-inspired luxury at Sofitel Bali Nusa Dua Beach Resort, a prestigious 5-star beachfront haven boasting tropical gardens and sleek modern architecture. This magnificent resort offers exclusive experiences for ALL members and provides 413 exquisite rooms, including 39 suites and villas, with a wide array of facilities. Indulge in a culinary journey at three restaurants and two bars, rejuvenate at Sofitel FITNESS and Sofitel SPA, and enjoy the outdoor and indoor kids club. The resort features 24 function venues, including a Grand Ballroom and a Beachfront Ballroom. Discover the ultimate Art de Vivre at Club Millésime, with delectable cuisine, exquisite wines, and Balinese charm. Nestled in the serene Nusa Dua enclave, the resort offers easy access to Bali’s tranquil eastern coastline. Just a 10-minute drive from the airport and a short distance from the water sport coastal area of Tanjung Benoa, it is situated within the exclusive resort area of Nusa Dua, showcasing a picturesque sunrise, pristine beach, and a 7 km beachside pathway ideal for morning walks or cycling tours.

Job Description

The Commercial - Admin Assistant will provide crucial administrative and operational support to the Commercial team. You will play a key role in ensuring smooth communication and efficiency across various departments, assisting with daily tasks, and helping manage documentation, reports, and client communications. This role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities.

Key Responsibilities

• Administrative Support: Provide general administrative assistance to the Commercial team, including managing calendars, scheduling meetings, and handling phone calls and emails.
• Document Management: Prepare and maintain commercial documents such as contracts, reports, presentations, and sales proposals. Ensure all files are organized and up-to-date.
• Data Entry & Reporting: Assist with data entry into CRM systems, sales databases, and tracking tools. Prepare basic reports on sales performance, customer interactions, and inventory.
• Customer & Vendor Communication: Communicate with clients, vendors, and partners to coordinate appointments, follow up on contracts, and assist with inquiries. Provide exceptional customer service as the first point of contact.
• Meeting Coordination: Assist with organizing meetings, conferences, and events for the Commercial team. Take minutes during meetings and follow up on action items.
• Sales & Marketing Support: Support the sales and marketing team with activities such as research, preparing promotional materials, and assisting with trade shows or events.
• General Office Support: Help manage office supplies, order materials, and perform general office duties to ensure a productive and smooth-running work environment.

Qualifications

• Proven experience of 2+ years in sales administration or a related field
• Proficiency in Microsoft Office Suite, with advanced Excel skills
• Experience with Customer Relationship Management (CRM) software
• Strong data entry and database management skills
• Excellent verbal and written communication abilities
• Demonstrated time management and multitasking skills
• High attention to detail and accuracy in work
• Bachelor's degree in Business Administration or related field (preferred)
• Ability to work efficiently in a fast-paced sales environment
• Strong organizational skills and ability to prioritize tasks effectively
• Knowledge of sales processes and terminology
• Fluency in English and Bahasa Indonesia