Administrator

Oil States Industries; Indonesia; On-site; IDR 499.500.000 - 749.251.000; Full time

Job summary

A leading energy services company in Indonesia is seeking a Project Administrator to manage project administration support and coordinate with teams to ensure timely delivery. The ideal candidate will have a tertiary education in engineering and at least 2 years of relevant experience in project coordination. Proficiency in MS-Office is essential, as is the ability to maintain technical documentation and assist in sales administration tasks. This role offers the opportunity to contribute to quality management and compliance efforts.

Qualifications

• Tertiary Education, preferably with Engineering Specialization.
• Excellent knowledge of MS-Office including Word, Excel, PowerPoint, Visio.
• 2 years of relevant administration & project coordination experience.

Responsibilities

• Manage end-to-end projects administration support for the Project team.
• Assist in sending out requests for quotations and obtaining quotes.
• Coordinate with production and vendors to ensure quality and delivery.

Skills

Project administration

Organization skills

Customer oriented

Education

Tertiary Education with Engineering Specialization

Tools

MS-Office

ERP software

Job description

Essential Duties and Responsibilities

• Manage end-to end projects administration support for Project team. Assist in creating work orders, bill of materials. Create route sheets.
• Assist in sending out request for quotation, obtaining quotes and creating purchase requisition.
• Co-ordinate with production, QC and vendor in job execution and ensure the quality and delivery schedules are met with. Obtain weekly status reports, review and expedite deliveries with vendors on a regular basis.
• Obtain weekly project updates from Project Engineers and submit to customers in a timely manner.
• Maintain Technical information / Library. Assist Sub-Sea Project Team with administration activities and general clerical duties.
• Assist with Sales administration and Purchasing duties including conversion of Purchase requisitions to PO, emailing to vendors, obtain quotes and follow-up. Update Critical Goods Register and Glovia on information related to purchase orders and deliveries.
• Perform Master Control Admin duties for OSIA, in terms of arranging access rights, trouble shooting issues.
• Participate, as required, in Quality and EHS audits from API and other external organizations.
• Ensure compliance with the OIL STATES INDUSTRIES’ Quality Management System and EHS system.
• Perform any other reasonable duties assigned by Engineering & Projects Manager.

Qualification Requirements

• Tertiary Education, preferably with Engineering Specialization.
• To be computer literate with excellent knowledge of MS-Office: MS-Word, MS-Excel, MS-Powerpoint, MS-Visio, Pdf editor. Exposure to ERP software preferred.

Knowledge & Experience

• 2 year of relevant administration & project co-ordination experience. Possess good organization skills, attention to detail, customer oriented.