Admin/accounts

Solomon Islands Embassy; Jakarta Pusat; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A diplomatic mission in Jakarta is seeking an Admin/Accounts professional for full-time support. The role involves managing administrative tasks, processing accounts, and maintaining financial records. The ideal candidate will have experience in administrative roles, proficiency in Microsoft Office, and excellent organizational skills. This position is vital for ensuring efficient office operations and supporting financial management, providing a key function within the team.

Qualifications

• Proven experience in an administrative and/or accounts support role.
• Strong proficiency with Microsoft Office applications.
• Meticulous attention to detail when handling financial data.

Responsibilities

• Manage administrative tasks including scheduling and record keeping.
• Process and reconcile accounts, invoices, and expense reports.
• Maintain financial records and documentation according to policies.

Skills

Microsoft Office proficiency

Organizational skills

Attention to detail

Interpersonal skills

Basic bookkeeping knowledge

Tools

Accounting software

Job description

About the Role

We are seeking a dedicated Admin/Accounts professional to join our team at the Solomon Islands Embassy on a full‑time basis. This role combines administrative and accounts management responsibilities, making it essential to the smooth operation of our office. You will be responsible for managing key administrative functions whilst supporting our financial operations, ensuring that our business runs efficiently and all documentation is maintained to the highest standards. The position plays a vital part in supporting our wider business objectives by maintaining organisational systems and providing reliable administrative and financial support to the team. The role entails managing the day‑to‑day schedule of the Head of Mission as well as establishing and building rapport with key ministries and agencies.

Key Responsibilities

• Managing general administrative tasks including scheduling, correspondence, filing and record‑keeping to ensure smooth office operations.
• Processing and reconciling accounts, invoices and expense reports with accuracy and attention to detail.
• Maintaining financial records and documentation in accordance with company policies and relevant regulations.
• Supporting the preparation of financial reports and statements as required.
• Coordinating with internal departments and external stakeholders regarding administrative and financial matters.
• Managing office supplies, equipment and facilities to support day‑to‑day operations.
• Assisting with data entry, database management and information organisation.
• Performing month‑end and year‑end closing procedures as directed.
• Supporting the accounts team with ad hoc financial administrative duties as needed.

What We're Looking For

• Proven experience in an administrative and/or accounts support role, ideally within a corporate or office‑based environment.
• Strong proficiency with Microsoft Office applications (particularly Excel and Word) and accounting or office management software.
• Excellent organisational and time‑management skills with the ability to manage multiple priorities simultaneously.
• Meticulous attention to detail, particularly when handling financial data and records.
• Strong communication and interpersonal skills with the ability to work effectively with colleagues at all levels.
• Proficiency in English, both written and verbal, with fluency in Bahasa Indonesia advantageous.
• Knowledge of basic accounting principles and familiarity with accounts payable and receivable processes.
• Demonstrated reliability, discretion and a professional approach to handling sensitive financial information.
• Experience with basic bookkeeping or accounts administration is highly desirable.
• Must be knowledgeable in or have a general and basic understanding of how diplomatic entities function and operate and especially its key mandates.