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Essential Pharma is a global pharmaceutical company working to make a difference for patients in niche populations.

Everything at Essential Pharma is driven by the fact that every patient matters. We are focussed on developing and delivering medicines for patients in small, underserved or rare disease populations. Our team of 70+ people has an entrepreneurial spirit, challenging convention and working creatively to deliver results. Our headquarters are in Surrey, UK, and we have offices in Malta, France, Spain and Switzerland.

We are an international business, with a growing product portfolio that reaches patients in approximately 70 countries. We cover multiple therapy areas with a particular focus on rare disease, CNS, ophthalmology and gastroenterology. Our first development-stage asset is an anti-GD2 antibody for the treatment of high-risk neuroblastoma. We have a proven track record of acquiring, investing in and commercialising treatments.

The Supply Reconciliation Specialist will be responsible for reconciling month-end inventory and orders, with particular attention to returned and damaged stock. This role is central to ensuring the accuracy of our inventory records and supporting efficient supply chain operations. If you are keen to join a patient centric, high-growth company, then read on and apply today!

• Previous experience in supply chain, inventory management, or a similar role.
• SAP knowledge
• Relevant qualifications in supply chain management, logistics, or business administration.
• Experience handling returned and damaged stock in a warehouse or retail environment.
• Strong analytical skills and attention to detail
• Comfortable with conducting physical stock counts (if required to do so)
• Understanding of quality processes so they can easily manage returns and work with QA to chase if stock can be moved from quarantine to saleable again
• Proficient in inventory management systems and Microsoft Excel.
• Ability to communicate effectively and work collaboratively across departments.
• Excellent organisational and time management skills.
• Problem-solving attitude, with the ability to investigate and resolve issues independently.

• Strong, agile thinker who can adapt to situations of high-speed change.
• Problem solver who can work through complex issues.
• Growth mindset and willingness to learn
• Integrity and high ethical standards
• Effective team player with strong collaboration skills
• Desire and willingness to achieve goals together and respect the views of others
• Results orientated and accountable for actions.

• Support monthly inventory cycle but also fix historical issues
• Reconcile month-end inventory balances by verifying physical stock against system records, 3PL balances, inbound and outbound shipments – physical stock counts will be required
• For SKUs where quantities differ between SAP and 3PL, update SAP quantities accordingly.
• For SKUs present in 3PL records but missing in SAP, investigate the discrepancies and consult with relevant Supply Chain planners to determine appropriate actions.
• Investigate and resolve discrepancies in inventory counts, orders, and stock movements.
• Ensure inventory master data in SAP is accurate and up to date. For each SKU, reconcile stock status, expiry date, and storage location with 3PL and CMO records.
• Be part / support the Master Data project team to implement best practice master data processes
• Process and document returned and damaged stock, ensuring correct adjustments are made in inventory systems.
• Collaborate with warehouse, logistics, supply planning and finance teams to ensure smooth reconciliation processes.
• Prepare and maintain detailed reports of month-end reconciliation activities.
• Bi-weekly for Movianto UK
• Monthly for other 3PLs.
• Investigate and document any variances.
• Propose solutions or process improvements to prevent future discrepancies.
• Monitor and record order fulfilment status, including partial shipments and outstanding back orders.
• Identify trends in returns and damaged goods to support continuous improvement initiatives.
• Assist in periodic stock audits and participate in inventory control projects as required.
• Maintain a clear audit trail of all adjustments made in SAP, including reasons for changes and approvals obtained.
• Work closely with Finance to understand the impact of inventory discrepancies on financial reporting and ensure reconciled data supports month-end close processes.

• Competitive salary
• We understand that productivity requires balance, so we offer office-based contracts and allow flexibility on locations of work when required and appropriate. This can be different for each department so please have that conversation at interview
• £150 towards your home office
• Healthcare
• Pension – you contribute 5% and we offer 5%.
• Life Insurance – lump sum (tax free) death benefit of 4 x basic salary.
• Enhanced family leave
• Enhanced sick pay
• 25 days annual leave
• Discretionary annual performance bonus

• At Essential Pharma, every colleague matters : we want every member of the team to thrive and grow during their time with us
• Right from the interview stage, we encourage candidates to ask us questions, voice opinions and be curious
• This is a dynamic, fast-paced working environment. We expect individuals to be responsible and accountable, while understanding the importance of collaborating with colleagues to fuel success
• We pride ourselves on our inclusive culture, based on the belief that everyone brings unique strengths and perspectives
• We have an unwavering dedication to employee growth and development