Executive Assistant

HAIL Partners; England; On-site; GBP 40,000 - 60,000; Full time

Job summary

A dynamic investment firm in the UK is seeking an Executive Assistant & Office Manager to provide high-level support to senior executives and manage office operations. This role is critical in shaping the office culture and infrastructure as the firm scales. The ideal candidate will have significant experience in office management within a fast-paced environment. This position offers a great opportunity to contribute to a growing firm.

Qualifications

• At least 5 years of experience as an Executive Assistant or Office Manager.
• Experience in a startup or small team environment is required.
• Strong written and verbal communication skills are essential.

Responsibilities

• Provide high-level support to senior executives.
• Manage daily office operations and coordinate with external stakeholders.
• Plan and execute internal team functions and onboarding for new team members.

Skills

Organizational skills

Communication skills

Time management

Proactivity

Interpersonal skills

Tools

Microsoft Office

Job description

Overview

HAIL Partners are exciting to be exclusively representing a fast-growing, high-performing, newly established investment firm. A spin-out of a leading hedge fund, they are scaling quickly and looking for an Executive Assistant & Office Manager to join the team and grow and manage the back office function.

This position will provide top-level assistance to senior-level executives, run the office, strategically manage the business operations and be confident working totally autonomously, with a entrepreneurial mind set, in a fast paced, start up. This is a unique opportunity to help shape the internal culture and infrastructure of a high-performing investment firm in its foundational stage.

Responsibilities

• Deliver high-level support to senior executives, including organizing schedules, booking travel arrangements, and processing reimbursements.
• Act as the first point of contact for guests and manage external communication and coordination with stakeholders.
• Oversee the smooth daily running of the office by coordinating with landlords, vendors, and maintenance providers.
• Plan and execute internal functions such as team meetings, offsites, and catered events, ensuring all logistical aspects are handled seamlessly.
• Facilitate onboarding for new team members and collaborate with IT and service partners to ensure a smooth setup process.
• Identify areas for operational improvement and take initiative to streamline administrative workflows.

Personal Attributes

• Exceptionally organised and detail-oriented
• Proactive and resourceful
• Strong interpersonal and communication skills
• Collaborative, adaptable, and calm under pressure
• Willing to take on a range of ad hoc responsibilities in a fast-moving environment

Qualifications

• At least 5 years Executive Assistant, Office Manager experience
• Must have managed an office and be comfortable in a startup/small team setting
• Track record in fast paced, financial services environment
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organised, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills