Electronic jobs in Italia

Multinational group within the chemical sector, with headquarters in the province of Barcelona (Vallés Oriental), needs to incorporate an EXECUTIVE ASSISTANT TO CEO.

Reporting directly to the Group CEO, s / he provides executive assistance in a one-to-one working relationship, being responsible for providing comprehensive support and facilitating the CEO’s daily activities. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Main responsibilities :

• Organize board of directors meetings and prepare materials (travel arrangements, meals, proofread minutes, presentations).
• Manage the CEO's agenda, prioritizing inquiries and requests, troubleshooting conflicts, and making judgments and recommendations for smooth daily operations.
• Schedule meetings, teleconferences, and video conferences across different time zones.
• Coordinate travel logistics, including working with travel agencies and hotels, managing itineraries, expenses, and related documentation.
• Provide hospitality to guests of the CEO and help create a welcoming environment.
• Prepare electronic files and proofread documents for spelling and grammar accuracy.
• Handle social responsibility tasks such as donations and NGO collaborations.

Requirements :

• University degree; an Executive PA diploma or certification is a plus.
• At least 10 years of experience as an Executive Assistant, preferably supporting a CEO.

Personal capabilities :

• Strong verbal and written communication skills.
• High level of integrity and discretion in handling confidential information.
• Excellent judgment and decision-making skills.
• Ability to respond quickly and appropriately to urgent situations.
• Experience in project management, organizing, and leading events and projects.
• Exceptional organizational and time management skills.
• Attention to detail and a customer-first mindset.
• Proactivity in anticipating needs and acting independently without guidance.
• Empathy and emotional sensing to act appropriately.

Languages :

• Full professional proficiency in English.
• Knowledge of other languages, especially French, is an asset.

Proficient in MS Office. Own car required.

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