Electronic jobs in United States

Headquartered in Vallés Oriental, Barcelona, our multinational group is seeking to appoint an Executive Assistant to the CEO.

Reporting directly to the Group CEO, this role involves providing comprehensive executive support, managing daily activities, and anticipating needs with professionalism and confidentiality.

• Organize and prepare materials for board meetings, including travel arrangements, meal planning, minute proofreading, and presentation preparations.
• Manage the CEO's agenda, prioritize inquiries, troubleshoot conflicts, and make recommendations for smooth daily operations.
• Schedule meetings, teleconferences, and video conferences across different time zones.
• Coordinate travel logistics, including liaising with travel agencies and hotels, managing itineraries, expenses, and related documentation.
• Provide hospitality to guests and assist in creating a welcoming environment.
• Prepare and proofread electronic files, ensuring accuracy in spelling and grammar.
• Handle social responsibility tasks such as donations and NGO collaborations.

• University degree; an Executive PA diploma or certification is advantageous.
• Minimum of 10 years' experience as an Executive Assistant, preferably supporting a CEO.

• Strong verbal and written communication skills.
• High integrity and discretion in handling confidential information.
• Excellent judgment and decision-making skills.
• Ability to respond swiftly to urgent situations.
• Experience in organizing events and managing projects.
• Exceptional organizational and time management skills.
• Attention to detail with a customer-first approach.
• Proactive attitude, anticipating needs and acting independently.
• Empathy and emotional intelligence.

• Full professional proficiency in English.
• Knowledge of French is a plus.

Proficiency in MS Office is required. Own vehicle is necessary.