Agente Inmobiliario à Espagne

A Virtual Executive Assistant (VEA) from Vitalis Outsourcing isn’t just an extra set of hands—they’re your strategic growth partner. We don’t just fill roles; we embed elite, business-minded professionals into your operations, ensuring you have the right support to scale, optimize, and thrive.

• Email & Communication Management
  • Monitor, organize, and respond to emails with a focus on prioritizing urgent items and maintaining client satisfaction.
  • Serve as a liaison between the agent, clients, vendors, and stakeholders.
• Transaction Coordination (Contract to Close)
  • Oversee 25–30 real estate transactions annually from contract execution to closing.
  • Schedule inspections, appraisals, and coordinate with escrow, title, and lenders.
  • Ensure all documentation is complete, compliant, and submitted in a timely manner.
• Phone Handling
  • Answer and manage incoming phone calls 1–2 hours per day, ensuring professionalism and prompt client support.
• CRM & Event Management
  • Manage and maintain CRM with accurate client data, follow-ups, and pipeline status updates.
  • Assist in the planning and execution of client appreciation events and marketing campaigns throughout the year.
• Systems & Efficiency
  • Identify and implement new tools or systems to streamline operations and increase productivity.
  • Create and document standard operating procedures to improve efficiency and knowledge-sharing.
• Client Experience
  • Help deliver “unexpected, pampered hospitality” by anticipating client needs, offering thoughtful touches, and maintaining high service standards at every step.

• Proven experience in real estate administrative support and transaction coordination.
• Fluent in both Spanish and English, with strong verbal and written communication skills.
• Deep understanding of the real estate transaction lifecycle and client service best practices.
• Highly organized, detail-oriented, and able to multitask across multiple projects and deadlines.
• Experience with CRM platforms and basic office software tools.
• A problem-solver mindset, proactive attitude, and a passion for going above and beyond for clients.
• Reliable internet connection and professional home office setup.

• Opportunities for career growth & development
• Great work culture
• Opportunity to make a positive impact