Project Coordinator (f/m/d)

Integrated Systems Events; Barcelona; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

An events management firm is seeking a Project Coordinator to join their team in Barcelona. The successful candidate will manage registration processes and coordinate logistics for meetings, ensuring a smooth experience for attendees and exhibitors. Strong organizational and communication skills, along with fluency in English and Spanish, are essential. The position offers exciting challenges in a dynamic industry, with opportunities for cross-departmental collaboration and travel across Europe.

Servicios

Flexible working hours

Competitive salary

Employer-subsidized pension contribution

Competitive holiday package

Formación

• Proven experience in operations or event management.
• Strong command of English and Spanish languages.
• Comfortable using registration systems and project management tools.

Responsabilidades

• Manage planning and delivery of registration processes.
• Oversee allocation and coordination of meeting rooms.
• Collaborate with internal teams and suppliers to deliver seamless experiences.

Conocimientos

Organizational skills

Communication skills

Interpersonal skills

Customer-focused approach

Problem-solving

Educación

Studies in event management, hospitality, or related field

Herramientas

Registration systems

Project management tools

Excel

Descripción del empleo

For over 20 years, Integrated Systems Events has been organizing, managing, and developing high-level B2B events for the PRO AV (Audio Visual) and Systems Integration Industry worldwide. With offices in Amsterdam, Munich, and Barcelona and a workforce of over forty employees and contractors, Integrated Systems Events is fully dedicated in organizing the annual ISE Show. ISE Show is THE leading trade show for the latest techniques, trends, and solutions for creating visual experiences. We are proud to attract exhibitors and an international trade audience from all around the globe once a year in the city of Barcelona. Curious about working at ISE? Check out our video for furtherinsights!

We’re looking for a Project Coordinator (f / m / d) , to join our Operations team in a full-time position based in Barcelona.

PROJECT COORDINATOR (F / M / D)

You love to keep things running smoothly and describe yourself as an excellent organizer with an eye for detail. Challenges motivate you, and you always find creative solutions. Are you great at multitasking, a true team player, and someone who’s not afraid to roll up your sleeves and help whenever needed? Then we definitely want to get to know you!

Your responsibilities :

Manage the planning and delivery of online and onsite registration processes for attendees and exhibitors

Oversee allocation and coordination of meeting rooms

Coordinate meeting room set-up and required services with the venue and external suppliers

Track meeting room usage and work with teams to ensure requirements and logistics are in place

Maintain clear project timelines and documentation

Collaborate with internal teams, the venue, and suppliers to deliver a seamless experience

Act as a key point of contact for registration and meeting room inquiries, in close cooperation with the Customer Success team.

Share regular progress reports and analyze post-event data to drive continuous improvement

Proven experience in operations or event management, ideally with a focus on registration systems and / or meeting room logistics

Completed studies in event management, hospitality, exhibitions or a related field – or equivalent practical experience in a comparable role

Strong organizational skills and high attention to detail

Excellent communication and interpersonal skills, with a customer-focused approach

Comfortable using registration systems, project management tools, and working with data in Excel

Proactive, solution-orientated mindset with the ability to adapt to changing circumstances

Strong command of English and Spanish languages

What we offer :

Exciting and challenging tasks in the growing Audio Visual and Exhibition Industry

An open, friendly and above all value-based, and trusted empathetic company culture

Cross-departmental collaboration in an international, diverse, and initiative-taking team across Europe

Regular travelling to other locations in Europe to meet and work with the ISE team

Short decision-making processes, flat hierarchies, direct communication

Flexible working hours and mobile working options

Competitive salary and employer-subsidized pension contribution

Competitive holiday package

The application process :

You can expect an initial screening call, followed by two rounds of interviews (online or in person). We will keep you informed and provide prompt feedback at every stage.

Curious now? Get in touch!

We’re excited to get to know you – and who you are beyond your CV. We look forward to receiving your detailed application, including your salary expectations and possible start date.