Executive Assistant I

The Toronto-Dominion Bank; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading financial institution in Canada is looking for an Executive Assistant to provide administrative support to senior leaders. The role includes managing calendars, coordinating travel, and preparing meeting materials. Candidates should have a high school diploma along with over 5 years of relevant experience and strong skills in Microsoft Office. The position offers a competitive salary range of CAD 60,000 - 80,000 and promotes growth within the organization.

Benefits

Health and well-being benefits

Career development programs

Employee discounts

Qualifications

• Over 5 years of relevant experience.
• Extensive knowledge of Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Strong organizational skills and ability to manage multiple tasks.
• Excellent communication skills.

Responsibilities

• Provide administrative support to executives.
• Manage calendars and schedule meetings.
• Coordinate travel arrangements.
• Prepare meeting materials and manage expenses.

Skills

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft Powerpoint

Calendar Management

Microsoft Excel

Administrative Experience

Google Suite

Education

High school diploma

Tools

Microsoft Office Suite

Internet Applications

Job description

Job Details

Work Location: Toronto Ontario Canada

Hours: 37.5

Line of Business: Administration

Pay Details: 60000 - $80000 CAD

The pay details posted reflect a temporary market premium specific to this role that is reassessed annually.

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidates skills and experience job-related knowledge geographic location and other specific business and organizational needs.

As a candidate you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Job Description: Department Overview

At TD Bank Group (TD) everything we do is driven by our passion to provide legendary customer experiences. In order to reach and exceed the commitments we make to our customers and greater communities our executive team seeks out and relies on exceptional people for support. Alongside caring colleagues and supportive leaders our administrative and executive assistants provide a broad range of organizational and general workplace support to executives within TD.

Job Details

If you’re a dynamic administrative professional who can support executives and help maintain smooth business operations we want you to join our team.

As an Executive Assistant you’ll provide a range of administrative and general workplace support for our senior leaders.

What You’ll Do

No matter where you work at TD you’ll make a meaningful impact grow your skills and thrive in our culture of care. As a valued member of our executive team your work will involve a range of complexity and may include the following accountabilities:

• Make an Impact: Own and maintain calendar management for multiple leaders (Vice Presidents Senior Vice Presidents and Assistant Vice Presidents; may include their respective teams) and troubleshoot conflicts with creative solutions
• Coordinate travel for leaders including supporting travel delay re-scheduling for national and international travel arrangements in addition to rescheduling meetings with internal/external parties
• Process expenses for teams and ensure timely completion
• Assist in coordinating in-office or virtual meetings townhalls or offsite events; may include booking meeting spaces agenda development technology setup amalgamating/proofreading PowerPoint decks event day troubleshooting and ordering catering with dietary restrictions
• Maintain confidentiality: Possible access to leaders emails to assist in prioritizing or performing important administrative tasks on their behalf
• Apply appropriate due diligence ensuring accuracy in completing ad-hoc administrative tasks (e.g. reports invoices communications tables charts files)
• Inform immediate team regularly on project status as well as relevant information related to day-to-day activities
• Provide vacation / temporary coverage for colleagues supporting additional leaders

Experience Growth:

• Provide training to new Administrative Assistants / Executive Assistants and be a Subject Matter Expert for common tasks performed
• Work with complete autonomy alongside leader; may partner with Special Assistant or other leaders to finish unique tasks

Cultivate our Culture of Care:

• Provide support while ensuring quality service and professionalism at every interaction
• Participate fully as a member of the team and contribute to a positive work environment

Job Requirements

What You Need to Succeed

Were proud to work with a group of diverse colleagues. If you have relevant experience that isnt mentioned below tell us about it in your resume or cover letter.

• High school diploma with over 5 years of relevant experience
• Extensive knowledge of Microsoft Office Suite and internet applications (Outlook PowerPoint Word etc.)
• Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams
• Ability to collaborate with other Executive Assistants / Administrative Assistants in addition to internal and external partners
• Ability to think strategically and multi-task while able to meet conflicting deadlines
• Experience coordinating travel arrangements and comfortable managing frequent changes
• Strong organizational skillset to manage accountabilities while simultaneously managing leaders administrative requirements
• Excellent communication skills with the ability to listen actively ask questions and communicate effectively
• Can efficiently interpret TD policies and help executives apply these standards in a fast-changing environment
• Strong judgment skills to support initiatives and apply discretion when working with confidential information

Colleague Development

Through regular development conversations and training programs we’re committed to providing our colleagues the support they need to thrive both at work and at home.

Applications must include:

• Cover letter (one letter-sized page only)
• Resume (two letter-sized pages only)

Interview Process

Well reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Who We Are:

TD is one of the worlds leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day we deliver legendary customer experiences to over 27 million households and businesses in Canada the United States and around the world. More than 95,000 TD colleagues bring their skills talent and creativity to the Bank those we serve and the economies we support. We are guided by our vision to Be the Better Bank and our purpose to enrich the lives of our customers communities and colleagues.

TD is deeply committed to being a leader in customer experience that is why we believe that all colleagues no matter where they work are customer facing. As we build our business and deliver on our strategy we are innovating to enhance the customer experience and build capabilities to shape the future of banking. Whether youve got years of banking experience or are just starting your career in financial services we can help you realize your potential. Through regular leadership and development conversations to mentorship and training programs were here to support you towards your goals. As an organization we keep growing and so will you.

Our Total Rewards Package

Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial physical and mental well-being goals. Total Rewards at TD includes a base salary variable compensation and several other key plans such as health and well-being benefits savings and retirement programs paid time off banking benefits and discounts career development and reward and recognition programs. Learn more

Additional Information:

Were delighted that youre considering building a career with TD. Through regular development conversations training programs and a competitive benefits plan were committed to providing the support our colleagues need to thrive both at work and at home.

Accommodation

Your accessibility is important to us. Please let us know if youd like accommodations (including accessible meeting rooms captioning for virtual interviews etc.) to help us remove barriers so that you can participate throughout the interview process.

We look forward to hearing from you!

Key Skills:

• Time Management
• Microsoft Office
• Organizational skills
• Microsoft Outlook
• Microsoft Word
• Personal Assistant Experience
• Microsoft Powerpoint
• Calendar Management
• Microsoft Excel
• Administrative Experience
• Google Suite

Employment Type: Full-Time

Experience: years

Vacancy: 1

Monthly Salary Salary: 60000 - 80000