Document Controller

Parsons; Edmonton; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading infrastructure firm is seeking a Document Controller in Edmonton. The role involves managing document processes for large-scale projects, ensuring compliance with control requirements, and maintaining efficient data distribution systems. Candidates must possess a high school diploma and at least 4 years of relevant experience. This position offers comprehensive benefits, including health care and a pension plan, in a collaborative environment that values employee wellbeing.

Benefits

Health, vision, and dental insurance

Defined Contribution Pension Plan (DCPP)

Gym membership discounts

Paid time off and sick leave

Qualifications

• Minimum of 4+ years of relevant document control experience.
• Knowledge of document control work processes and electronic systems.

Responsibilities

• Process document types according to established procedures.
• Ensure document control requirements are met throughout the project.
• Track, monitor, and produce reports on documents.
• Maintain data distribution systems and schedules.
• Contribute as a team player in a deadline-driven environment.

Skills

Document control processes

Attention to detail

Organizational skills

Communication skills

Education

High school diploma or equivalent

Tools

Electronic Document Management Systems

MS Windows

Word processing software

Spreadsheet software

Database software

Job description

Job Description

Parsons is looking for an amazingly talented Document Controller to join our team!

Parsons, as part of Marigold Infrastructure Partners, is currently designing and building the Edmonton Valley Line West LRT. We're looking for a self‑motivated and dedicated Document Controller to perform a variety of functions related to document control, including coordinating the flow of documents between project operations, engineering disciplines, construction team, other department groups and subcontractors as required.

What You'll Be Doing

• Processes one or more document types through all procedural steps in accordance with well‑defined procedures and guidelines.
• Ensures that pre‑established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
• Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
• Enters data and produces reports using other standard office automation or department‑specific computer applications.
• Scans documents for electronic storage.
• Maintains an established data distribution system and schedule for the assigned project based upon client, project, department and supplier requirements.
• Expedites review, signature approval, and release of supplier and internally produced documents.
• Understands the Construction Turnover process, and track compilation of Quality and Construction Records as per the pre‑approved table of content for each package.
• Assists project team members to ensure effective implementations of project‑specific procedures.
• Contributes as a team player who is deadline‑driven and works well with others.
• Performs other duties commensurate with functional level and responsibilities.

What Required Skills You'll Bring

• High school diploma (or equivalent) and minimum of 4+ years of relevant document control experience, preferably on large scale construction and/or industrial projects.
• Must have knowledge of both the work processes of document control and the use of electronic systems used to manage documentation.

What Desired Skills You'll Bring

• Strong capacity to process high volume of documents within a tight turnaround time frame.
• Strong capacity to pay attention to details in a fast‑paced work environment.
• Excellent abilities to understand, apply and enforce established procedures and requirements.
• Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and database software is required.
• Assignments will require a working knowledge of Electronic Document Management Systems.
• Good written and oral communication, organizational and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.

This position is part of our Critical Infrastructure team. For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in collaborative teams, both within the company and with our partners and customers, to plan, design, build and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people39;s quality of life by promoting economic growth, enhancing mobility and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers' visions—and to help them see what's next! We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best‑in‑class benefits such as health, vision, dental, employer paid provincial care premiums, Defined Contribution Pension Plan (DCPP), Tax‑Free Savings Account (TFSA), Registered Retirement Savings Plan (RRSP), life insurance, paid time off, sick leave, all province observed holidays off, and gym membership discounts to fit your busy lifestyle! Parsons is an equal opportunity employer committed to diversity, equity, inclusion and accessibility in the workplace. Parsons equally employs representation at all job levels for indigenous peoples, women, individuals with disabilities and visible minorities. We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

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