Event Coordinator jobs in United Arab Emirates

Job Description – Groups and Events Coordinator (HOT0CBRW)

HOT0CBRW

Hilton Garden Inn Ras Al Khaimah – Ben Dhar Street, Ras Al Khaimah (TBD)

A Groups and Events Coordinator is responsible for receiving groups and events in the hotel, serving as an intermediary between the customer and the commercial and operational areas. The coordinator is the customer contact when the event arrives at the hotel, working with the hotel to achieve the set goals.

As a Groups and Events Coordinator, you will manage events that occur in the hotel from initial contact with the head of the event to preparing contracts for groups and events, up to the event’s conclusion. Your key responsibilities include:

• Receive groups and events and keep the hotel event output up to date.
• Draw up contracts for groups and events.
• Insert rooming lists into the system, update payment instructions and enter important information relevant to the group.
• Negotiate budgets with customers.
• Develop work orders in the system with all relevant information.
• Conduct instructional groups with all relevant information to the group (number of attendees, category, price, form of payment, contact details, special notes, etc.).
• Perform monthly reports for groups and update closing information.
• Interact permanently with Account Managers, Sales Coordinators, Reservations, Front Desk, Department Parties, Hilton Meetings and Kitchen.
• Act directly with the guest or client during the stay of groups and events.
• Participate in special activities such as secretaries of cocktails, welcome tour groups, etc.
• Ensure that all client requests are answered efficiently and with agility.

A Groups and Events Coordinator serving Hilton brands must have the following:

• Graduate or MBA in Management, Hospitality, and Marketing.
• Previous experience in sales of groups and events, preferably in hospitality.
• Ability to analyze and manage multiple tasks.
• Ability to solve problems quickly and efficiently.
• Sense of organization and planning.
• Good computer skills including Excel, PowerPoint and Word.
• Proactive approach to meet deadlines and objectives.

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full‑service hotels and resorts to extended‑stay suites and mid‑priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. Our amazing Team Members are at the heart of it all!