Administration jobs in United Arab Emirates

We are seeking for our client a detail-oriented and proactive HR Assistant with solid experience operating within a UAE Freezone environment. The ideal candidate will possess at least 6 years of HR experience in the UAE and demonstrate a strong understanding of Freezone labor laws, visa procedures and HR documentation. Prior experience with Bayzat HR software is a distinct advantage.

The HR Assistant will support a wide range of HR functions including employee onboarding/offboarding, payroll coordination, compliance management and employee engagement initiatives ensuring smooth HR operations in line with Freezone regulations.

• Handle end-to-end onboarding processes (offer letters, visa, EID, medical contracts) per Freezone authority requirements.
• Organize and conduct employee induction sessions.
• Manage offboarding including resignation processing, visa cancellations and end-of-service settlements.
• Maintain accurate employee records in compliance with Freezone and internal policies.
• Prepare official HR documentation (NOCs, salary certificates, warning letters, etc.).
• Respond to employee queries regarding Freezone policies and company procedures.
• Support monthly payroll processing ensuring data accuracy and timely inputs.
• Assist in managing employee benefits including medical insurance and leave entitlements.
• Ensure full compliance with UAE Freezone labor regulations.
• Liaise with Freezone authorities for all labor, immigration and governmental processes.
• Prepare HR reports including headcount, attrition, leave balances and audit documentation.
• Maintain HR databases and ensure integrity of employee data.
• (Advantageous) Operate and update records using Bayzat HR software.
• Contribute to employee well-being and engagement initiatives.
• Address staff concerns and maintain confidentiality and professionalism in all employee interactions.
• Support talent acquisition by screening CVs and coordinating interviews.
• Assist in organizing employee training and professional development activities.
• Ensure daily activities are conducted in compliance with company certifications and standards (ISO 9001, Ecovadis) actively supporting their ongoing implementation and maintenance.

• Mandatory Expertise:
• Strong knowledge of UAE Freezone HR procedures, visa processes and labor laws.
• Skilled in HR document preparation and employee lifecycle coordination.
• Minimum 6 years of HR experience in the UAE with direct involvement in Freezone HR operations.
• Bachelors degree in Human Resources, Business Administration or a related field.
• Skills & Knowledge:
• Solid understanding of labor laws in UAE free zones and local HR policies.
• Proficient in onboarding/offboarding procedures managing employee files and official documents (NOC, certificates, warning letters, etc.).
• Skills in payroll management, benefits and leave administration according to Freezone regulations.
• Proficient in office tools (Word, Excel, PowerPoint) and ability to produce regular HR reports.
• Excellent communication and interpersonal skills with a strong sense of confidentiality.
• Ability to work under pressure, manage multiple tasks simultaneously and meet strict deadlines.
• Strong organizational skills and attention to detail.
• Experience with Bayzat or other HR software.
• Knowledge of other Freezones (DMCC, JAFZA, etc.).
• Basic understanding of HR training or development.
• Proficiency in Arabic (an asset).