Bid Administrator (UAE National)

Egis Group; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading consultancy firm in Dubai seeks a Bid Administrator to support the bid and proposal process. Responsibilities include coordinating bid submissions, managing documentation, and ensuring compliance with client requirements. The ideal candidate holds a relevant bachelor's degree and possesses strong organizational skills along with attention to detail. This offers a full-time position in a dynamic environment.

Qualifications

• Minimum 0-2 years of experience in bid coordination, administration, or tender support.
• Professionalism in document preparation and formatting is essential.
• High attention to detail and accuracy are required.

Responsibilities

• Support the coordination, preparation, and submission of bids.
• Manage bid documentation templates and version control.
• Track tender opportunities and maintain a bid register.

Skills

Strong organizational and time management skills

Excellent written and verbal communication skills in English

Proficient in Microsoft Office Suite

Attention to detail

Education

Bachelor's degree in Business Administration, Engineering, Communications, or related field

Tools

Microsoft Office Suite

Adobe Acrobat

CRM or bid management software

Job description

The Bid Administrator will play a key role in supporting the end-to-end bid and proposal process. Working closely with the Bid Manager Business Development and Technical teams you will ensure that all proposal documentation is prepared accurately formatted professionally and submitted on time in compliance with client requirements.

• Support the coordination preparation and submission of bids pre-qualifications and proposals.

• Manage bid documentation templates and version control to ensure consistency and quality.

• Track tender opportunities maintain a bid register and assist in bid planning schedules.

• Format proofread and compile bid materials to align with Egis branding and client specifications.

• Liaise with internal stakeholders (technical commercial legal and finance teams) to gather and organize inputs for submissions.

• Ensure compliance with internal governance and bid approval processes.

• Assist with creating and maintaining CVs project sheets and reference libraries.

• Support post-submission clarifications document filing and record-keeping for audit and reporting purposes.

Qualifications

• Bachelors degree in Business Administration Engineering Communications or a related field.

• Minimum 0 -2years of experience in bid coordination administration or tender supportpreferably within the engineering construction or consultancy sectors.

• Strong organizational and time management skills with the ability to manage multiple deadlines.

• Excellent written and verbal communication skills in English

• Proficient in Microsoft Office Suite (Word PowerPoint Excel) and Adobe Acrobat; experience with CRM or bid management software is an advantage.

• High attention to detail accuracy and professionalism in document preparation and formatting.

Remote Work

No

Employment Type

Full-time