Administration jobs in United Arab Emirates

We are seeking a highly organized and detail-oriented Project Administration Manager to join our dynamic team in the construction and building industry. This administration role is pivotal in supporting the construction team, ensuring that all projects are executed efficiently and effectively, thereby contributing to our company’s overall success. The ideal candidate will possess strong leadership skills, the ability to manage multiple tasks simultaneously, and a comprehensive understanding of project management principles. The Project Administration Manager will oversee administrative functions, coordinate project schedules, manage the administrative team, and ensure compliance with industry regulations.

Responsibilities:

1. Oversee and manage all administrative aspects of construction projects, including documentation, scheduling, and resource allocation.
2. Collaborate with project managers to establish project timelines and budgets, ensuring all projects are delivered on time and within budget.
3. Implement and maintain project management systems and tools to streamline processes and improve efficiency.
4. Coordinate communication between various stakeholders, including clients, subcontractors, and internal teams, to ensure alignment and clarity throughout the project lifecycle.
5. Ensure compliance with all relevant regulations and standards, conducting regular audits and risk assessments to identify potential issues.
6. Manage the administrative team, ensuring that staff and workers' timesheets are accurate and submitted in a timely manner.
7. Support the construction team by providing necessary administrative assistance, including procurement, logistics, and scheduling support.
8. Develop and maintain comprehensive project documentation.
9. Identify opportunities for process improvements and implement best practices to enhance project administration efficiency.

Preferred Candidate:

1. Proven experience in project administration or management within the construction industry, demonstrating a strong understanding of project lifecycle.
2. Exceptional organizational skills with the ability to manage multiple projects simultaneously and prioritize tasks effectively.
3. Strong leadership and team management capabilities, with a focus on fostering a positive and productive work environment.
4. Excellent communication skills, both verbal and written, with the ability to convey complex information clearly and concisely.
5. Detail-oriented mindset, with a commitment to maintaining accuracy and quality in all aspects of work.
6. Proficient in project management software and tools, with a strong understanding of industry-specific technologies.
7. Ability to work under pressure and adapt to changing priorities in a fast-paced environment.
8. Strong problem-solving skills, with a proactive approach to identifying and addressing challenges.
9. Relevant certifications in project management or related fields are preferred.
10. A collaborative spirit, with a willingness to work closely with diverse teams and stakeholders.

Skills

• Project Management: Strong understanding of project management methodologies and tools, enabling the effective planning, execution, and monitoring of construction projects.
• Communication Skills: Excellent verbal and written communication abilities are essential for conveying project details and collaborating with diverse teams and stakeholders.
• Organizational Skills: Exceptional organizational skills are necessary for managing multiple projects and ensuring that all administrative functions are executed efficiently.
• Leadership: Proven leadership capabilities are required to guide and mentor administrative teams, fostering a collaborative and productive work environment.
• Attention to Detail: A meticulous eye for detail is crucial for ensuring the accuracy of timesheets and project documentation, which directly impacts project performance.
• Supportive Mindset: A strong ability to support the construction team through effective administrative assistance, ensuring that all logistical and operational needs are met.
• Problem-Solving: Strong analytical and problem-solving skills are crucial for identifying challenges and implementing effective solutions throughout the project lifecycle.