Virtual Executive Assistant

Somewhere; Remote; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic multi-entity organization is seeking a Senior Virtual Executive Assistant to support its leadership team. In this remote role, you will manage calendars, emails, and projects, ensuring efficient operations across various ventures. The ideal candidate will have over 5 years of experience supporting senior executives, possess strong technical skills, and be able to work during US business hours. Applicants from South Africa are preferred, and strong English proficiency is essential.

Qualifications

• 5 years supporting senior executives in multi-entity operations.
• Professional English proficiency required.
• Highly autonomous and proactive with strong organizational skills.

Responsibilities

• Manage calendars, emails, and task systems for the leadership team.
• Coordinate meetings and travel arrangements.
• Provide digital support including document formatting and data entry.
• Ensure deadlines are met across multiple ventures.

Skills

Professional English proficiency

Strong technical aptitude

Organizational skills

Ability to manage ambiguity

Calm under pressure

Tools

Google Workspace

Dropbox

Slack

ClickUp

Job description

Location: Remote (South Africa - must be able to work US business hours Central Time)

Compensation: South Africa: USD/month (the final offer is at the client's discretion and depends on the candidate's interview results, skills, and experience.)

Industry: Multi-entity operations (ranch/agriculture meat production real estate property management)

Schedule: Full-time US business hours (Central Time) full alignment non-negotiable

About the Company

This organization is a multi-entity operation led by experienced entrepreneurs managing businesses across ranching meat production, real estate holdings and other ventures. The Senior Virtual Executive Assistant will support the leadership team across their various companies ensuring operations, communications and executive tasks are managed efficiently.

Role Overview

The Senior Virtual Executive Assistant will be the primary administrative partner to the leadership team supporting multiple ventures and business interests. You will manage calendars, emails, task systems and projects, liaise with high‑level executives and stakeholders and maintain workflow and SOPs. This is a highly autonomous role requiring someone experienced, proactive and capable of working full‑time US hours.

Key Responsibilities

• Serve as the primary digital assistant to the leadership team: triaging emails, managing calendars across ventures, coordinating meetings and travel.
• Support personal and professional commitments of the principals including board and investment activities.
• Provide basic digital and tech support for the leadership team and associates: document formatting, troubleshooting, data entry, file management.
• Assist with general business operations across multiple ventures.
• Monitor task systems, SOPs and recurring workflows; ensure deadlines are met and follow‑ups executed.
• Maintain organized digital records and standardized workflows.
• Communicate proactively and clearly with principals and their teams, anticipating needs and surfacing issues as necessary.
• Maintain professionalism, discretion and adaptability in a fast‑paced multi‑entity environment.

Hard Skills & Qualifications

• 5 years supporting a C‑suite or senior executive(s) ideally in multi‑entity or complex operations.
• Professional English proficiency (written and verbal).
• Ability to work full‑time during US business hours; Central Time preferred.
• Strong technical aptitude: Google Workspace (Docs, Sheets, Calendar, Drive), Dropbox, Slack, project management tools (ClickUp preferred).
• Experience maintaining SOPs and workflow systems.
• Self‑sufficient, proactive fast learner; able to manage ambiguity and multiple priorities.
• Calm under pressure, responsive and highly organized.

Soft Skills & Personal Attributes

• Professional polished demeanor; capable of interacting with executives, board members, investors and external stakeholders.
• Exceptional organizational skills and attention to detail.
• Excellent judgment and discretion with confidential communications.
• Strong written and verbal communication skills; comfortable representing the principals in outreach and scheduling.
• Adaptable, collaborative and emotionally intelligent.

About the Candidate / Ideal Profile

• Seasoned executive assistant or senior administrative professional with experience supporting multi‑entity or entrepreneurial leaders.
• Comfortable working across industries including agriculture, meat production, real estate and property management.
• Experience with family‑run or multi‑venture businesses, nonprofits or real estate operations is a plus.
• South Africa, Philippines or LATAM‑based candidates preferred with strong English and availability during US hours.
• Highly autonomous, proactive and able to anticipate needs without detailed oversight.

Why This Role Matters

This is a high‑impact role central to keeping the leadership teams' day‑to‑day priorities and ventures running efficiently. You will ensure smooth execution of administrative workflows and project follow‑ups enabling the principals to focus on strategy, growth and high‑value work.