Triton Express : Cash Account Administrator

Plennegy (Pty) Ltd.; Durban; On-site; ZAR 25,000 - 45,000; Full time

Job summary

An established industry player is seeking a diligent finance professional to join their Durban branch. This role involves managing payment discrepancies, preparing financial reconciliations, and ensuring accurate billing for COD customers. The ideal candidate will have a strong background in finance, excellent attention to detail, and the ability to resolve customer queries effectively. Join a dynamic team where your contributions will help streamline financial processes and enhance customer satisfaction in a fast-paced environment.

Qualifications

• Experience in financial reconciliation and payment processing.
• Strong analytical skills to verify and resolve discrepancies.

Responsibilities

• Manage discrepancies in payments and ensure timely resolution.
• Prepare reconciliations and reports for management review.

Skills

Reconciliation

Payment Processing

Financial Reporting

Customer Service

Attention to Detail

Education

Bachelor's Degree in Finance or Accounting

Relevant Certification (e.g., CIMA, ACCA)

Tools

Freight-Ware

Ops System

Excel

Job description

THE ABOVE POSITION HAS BECOME AVAILABLE AT THE DURBAN BRANCH, REPORTING TO THE ASSISTANT CREDIT CONTROL MANAGER

RESPONSIBILITIES :

1. Report to management of any discrepancy regarding payments not received or invalid / fraudulent proof of payments.
2. Weekly balancing and authorizing of cross-border bank statements and ensuring all payments are accounted for and receipted.
3. Ensuring daily verification and invoicing are completed for all COD customers according to tax run schedules.
4. Printing receipts daily to ensure accurate account / amount captured for all cash accounts.
5. Preparing reconciliation on cash account analysis, branch progress, etc.
6. Capturing, authorization, and allocation of debits / credits for all COD accounts.
7. Completing reconciliation and sending it out to management as per deadlines.
8. Managing obligations and queries to branch CSD / Managers, credit controllers, and customers.
9. Verifying statement receipts for unknown payments and resolving queries prior to statement due date.
10. Reconciling outstanding invoices in terms of receipted transactions before every tax run.
11. Resolving outstanding invoices by emailing branches or customers.
12. Ensuring timely investigation and resolution of queries from other parties, e.g., sales or branch managers.
13. Ensuring correct client billing on Freight-ware, including reviewing billed accounts, service levels, dimensions, and mass.
14. Verifying waybills online on the Ops System and/or on the Freight-Ware system.
15. Processing special costing of waybills upon request from branch managers or for special quotes.
16. Reporting any problems or errors with scanned copies to the Pod Supervisor.
17. Checking the quality of scanned waybills.
18. Ensuring daily waybill targets and tax run deadlines are set and met without exception.
19. Assisting waybill verifiers with account billing queries if required.
20. Completing reports on waybills awaiting verification, possible errors, internal and account pending, for double-checking errors.
21. Investigating and resolving customer queries.
22. Preparing debit and credit notes by verifying rates and quotations to ensure correct costing.
23. Entering debit/credit information accurately and capturing it onto the Debit/Credit spreadsheet.
24. Capturing and authorizing debits and credits prior to the third tax run due date.
25. Ensuring all credit values are accounted for and refunds are processed for overpayments.
26. Capturing Purchase Orders as required for refunds.
27. Verifying all information before processing refunds, e.g., dimensions, mass, quantity against quotes and invoices.