Technical Sales Administrator | MedTech | Gauteng

Salesworx; Midrand; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A medical device company in Midrand is seeking a Technical Sales Administrator responsible for processing admin tasks for the Emergency Care Technical Division. Key responsibilities include managing quotations, processing orders, and supporting technical administration. The ideal candidate must have a Grade 12 certificate, computer literacy, and strong communication skills. Experience in medical devices is a plus. The role involves a team-oriented environment requiring attention to detail and effective time-management.

Benefits

50% medical aid contribution

Provident fund contribution

Qualifications

• A Grade 12 certificate is the minimum requirement.
• Previous experience in a medical devices setting would be beneficial.
• Computer literacy and proficiency in MS Office including Excel is required.

Responsibilities

• Process quotations and ensure correct pricing quoted.
• Log breakdown calls and create job cards immediately.
• Ensure payment and purchase orders are received before work commences.
• Authorize job cards and send invoices within stipulated time frames.

Skills

Attention to detail

Teamwork

Time-management

Strong communication skills

Education

Grade 12 certificate

Tools

MS Office

Syspro

Qwix

Job description

The Technical Sales Administrator will be responsible for processing all admin for the Emergency Care Technical Division.

Reporting: This position will report to the Technical Admin Manager and the Key Account Manager.

Areas of Responsibility

Quotes:

• Process quotations as per RFQ’s received from the Field Service Engineer(s);
• Ensure correct pricing quoted per modality, obtain selling prices for parts if required;
• Follow up with customers on quotes sent and not yet accepted.

Technical Call Centre & General Admin:

• Receive breakdown reports from customer and log the call with the Technical Supervisor to allocate a Field Service Engineer or forward to the relevant Regional Team;
• Immediately create job card for the breakdown;
• Follow up with Regional Team if no response/feedback received.

Processing Orders:

• Ensure payment is received from COD (Cash On Delivery) Customers, and PO (Purchase Order) received from Government Institution before arranging for work to commence;
• Liaise with Technical Supervisor for Field Service Engineer availability and schedule appointment with the customer for job to be done; Create job card as per scheduled appointment.
• If parts are quoted, check stock on hand and transfer to relevant Field Service Engineer or place an order through Procurement. Ensure all necessary information is sent with the order;

Technical Admin Support:

• Transfer boot stock to Field Service Engineers on request;
• Check stock levels after each transfer to ensure we have sufficient minimum stock on hand;
• Schedule quarterly services with SLA customers and confirm appointments with the Technical Team;
• Rectify Field Service Engineers’ inventory once they have provided feedback on parts used.

Authorizing job cards and invoicing:

• Check Field Service Engineers job cards for all necessary information, query missing information with the relevant Field Service Engineer;
• Job Cards to be authorised and sent to customer within 2 days of job completion;
• Ensure that every SLA job card is allocated to the relevant SLA and that the correct product class is used when invoicing;
• Invoice billable jobs in the same month of job completion, allocate to the correct Technical division.

Requirements

Qualifications

A Grade 12 certificate is the minimum requirement.

Experience Required

• Previous experience in a medical devices setting would be beneficial, not a requirement;
• Syspro and Qwix would be beneficial, not a requirement;
• Computer literacy and proficiency in MS Office including Excel is a requirement for this position.

Capabilities

• Attention to detail with Accuracy essential;
• Ability to work under pressure and meet deadlines;
• Ability to work effectively in a team and build strong relationships;
• Efficient time-management;
• Strong Communication Skills

Benefits

50% medical aid and provident fund contribution