Supervisor : Payroll

eMedia Investments; Gauteng; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading media company in South Africa is seeking a Payroll Supervisor responsible for accurate and timely processing of payroll in compliance with laws and policies. The role includes supervising payroll operations, managing staff, and ensuring statutory compliance. An ideal candidate will possess a qualification in Accounting or Finance and have experience with payroll processes and relevant software. This is a crucial role ensuring payroll accuracy and compliance with tax regulations.

Benefits

Comprehensive benefits package

Professional development opportunities

Qualifications

• Experience in payroll processing and administration.
• Knowledge of SARS, UI, PAYE, and other local labor laws.
• Proficient in tax compliance and payroll reporting.

Responsibilities

• Process monthly payroll and ensure accuracy.
• Administer statutory deductions and third-party payments.
• Prepare reports for management and finance on payroll matters.

Skills

Payroll processing

Tax compliance

Data management

Team supervision

Education

Relevant qualification in Accounting or Finance

Tools

Sage 300 People

Job description

KEY EXPECTATIONS AND DELIVERABLES OF THE ROLE

T he Purpose of the Role

The Payroll Supervisor is responsible for the accurate and timely processing of the company’s payroll function in compliance with statutory requirements and company policies. This role ensures payroll accuracy, maintains compliance with tax and labour laws, supervise payroll staff and provides reports on payroll related matters.

Key Deliverables

Deliverables

Specific Tasks and Outcomes

Payroll Processing & Administration

Assist with supervision and coordination of day-to-day payroll operations to ensure accurate and timely processing of salaries, wages, and benefits.

Capture, verify, and maintain employee payroll data, including new hires, terminations, transfers, salary adjustments, and allowances.

Process monthly payroll runs and reconcile payroll data.

Administer statutory deductions (PAYE, UIF, SDL) and third-party payments (medical aid, pension / provident funds, garnishees).

Print, distribute, and file payslips and payroll-related records when required.

Maintain payroll records, contracts, and employee files in compliance with company policy

Compliance & Statutory Requirements

Ensure compliance with SARS, UIF, PAYE, SDL, BCEA, and other relevant legislation.

Check tax status and structure salaries of new employees to ensure compliance.

Prepare and submit accurate statutory reports to SARS

Complete submissions for terminated employees, maternity leave, and other labour requirements.

Reconcile internal payroll records against external reports (e.g., medical billing vs Sage 300 People).

Stay up to date on payroll and labour legislation and advise management of any implications.

Reporting & Financial Support

Prepare monthly, quarterly, and annual payroll reports for management, HR, and Finance.

Process month-end general journal entries to Sage Evolution and complete general ledger administration.

Reconcile Sage 300 People reports with external and financial system reports.

Provide accurate data for budget planning, forecasting, and cost analysis related to payroll.

Complete Statistics South Africa information requests and other required reports.

Audit, Controls & Process Improvement

Maintain and update payroll policies, procedures, and internal controls.

Support internal and external audits by preparing required payroll documentation.

Ensure data integrity and confidentiality of all payroll records.

Drive payroll process improvements, automation initiatives, and system upgrades.

Ensure the maintenance and correct configuration of Sage 300 People payroll system.

Stakeholder Support

Handle payroll queries and discrepancies professionally and timeously.

Provide accurate information to employees regarding payslips, deductions, and benefits.

Liaise with external stakeholders including auditors, tax authorities, and benefit providers.

Check medical aid billing statements against payroll schedules and resolve discrepancies.

Support HR with onboarding / offboarding processes from a payroll perspective.

People Management & Team Development

Supervise, mentor, and develop payroll staff to enhance accuracy, compliance, and efficiency.

Allocate tasks, monitor performance, and provide training where necessary.

Ensure the payroll team adheres to deadlines and service delivery standards.

Personal Development

Engage in continuous learning, complete development plans, and stay informed on current events.

Participating in peer and team learning initiatives.

Complete and update a personal development plan.

Budget Compliance

Complying with work rules, standards and methods and taking care to minimise waste.

Performance Measures

Payroll Processing & Administration

Ensure all companies payrolls are processed without errors.

Ensure all companies payroll completed by set deadlines

Ensure all companies payroll data updates (new hires, terminations, salary changes) captured within the payroll cycle

Ensure all companies payroll documentation filed and maintained as per policy

Compliance & Statutory Requirements

Statutory returns submitted on time and error-free.

Correct tax status / salary structure for all employees.

Reconciliations between payroll and external reports completed monthly, variance

Quarterly updates provided to management on payroll legislation changes.

Reporting & Financial Support

Payroll reports delivered on schedule.

Payroll reconciliations completed without material variance.

Accurate payroll data provided for budgeting and forecasting.

Stats SA and other authority submissions completed on time

Audit, Controls & Process Improvement

Adherence to payroll policies and procedures, SOP, etc.

Assist with Sage 300 People maintenance and updates with no critical downtime / errors.

Assist with quarterly review of SoPs, and / or processes to ensure payroll requirements and standards are met and maintained.

Stakeholder Support

Payroll queries resolved within 48 hours on average.

On-time, accurate third-party payments.

Onboarding / offboarding payroll tasks completed within timelines

People Management & Team Development

Payroll team tasks completed within deadlines.

At least two staff training or knowledge-sharing sessions conducted bi-annually.

Personal Development

Bi-Annual feedback on all learning and development initiatives (informal and informal).

Provide feedback on personal development plan.

Budget Compliance

Meeting and complying with work practices, standards and methods and ensuring application of financial parameters.