Stock Administrator (Mabalingwe)

AtripleA Recruitment & Temps; Bela Bela Local Municipality; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading recruitment agency is looking for a Stock Administrator in Limpopo, South Africa. This role involves managing inventory, ensuring accurate stock records, and using Oracle Finance and Microsoft Office tools. Candidates should have at least 2 years of experience in stock control or administrative roles within the hospitality sector. Strong organizational skills, attention to detail, and effective communication are essential. The position is office-based with occasional duties in stockrooms, and may include weekend shifts.

Qualifications

• Minimum of 2 years’ experience in inventory or administrative role in hospitality sector.
• Experience with ERP or stock management systems (Oracle Finance preferred).
• Proficient in English, additional languages are an asset.

Responsibilities

• Maintain accurate records of all stock transactions using the Oracle Finance system.
• Monitor inventory levels to prevent overstocking or stockouts.
• Process stock requisitions, deliveries, and transfers.
• Conduct regular stock takes and reconcile variances.
• Prepare stock reports using Microsoft Excel and Oracle Finance tools.
• Coordinate with suppliers and procurement team.

Skills

Proficiency in Microsoft Office Suite

Attention to detail

Strong communication skills

Organizational skills

Time-management abilities

Education

Certification in inventory or supply chain management

Tools

Oracle Finance

Job description

Overview:

To efficiently manage and monitor the resort’s inventory, ensuring accurate stock levels and timely reporting through the use of Microsoft Office and the in-house Oracle Finance system. The Stock Administrator plays a key role in supporting resort operations by maintaining reliable and up-to-date stock records, coordinating stock movements, and assisting in procurement and finance-related tasks.

Key Responsibilities:

• Maintain accurate and up-to-date records of all stock transactions using the resort's Oracle Finance system.
• Monitor inventory levels across various departments (, food & beverage, housekeeping, maintenance) to prevent overstocking or stockouts.
• Process stock requisitions, deliveries, and transfers, ensuring correct documentation and approvals.
• Conduct regular stock takes and reconcile variances in coordination with department heads.
• Prepare daily, weekly, and monthly stock reports using Microsoft Excel and Oracle Finance tools.
• Coordinate with suppliers and the procurement team to track deliveries and resolve discrepancies.
• Ensure proper storage and labeling of goods in line with resort and health & safety standards.
• Support internal audits and assist with compliance reporting as required.
• Collaborate with finance and operational departments to streamline stock management processes.

Key Skills and Competencies:

• Proficiency in Microsoft Office Suite, especially Excel (formulas, pivot tables, reporting).
• Experience with Oracle Finance or similar ERP systems – training on in-house setup will be provided if necessary.
• Strong attention to detail and high level of accuracy in data entry and reporting.
• Good communication skills – both written and verbal.
• Ability to work independently and collaboratively in a fast-paced resort environment.
• Strong organizational and time-management abilities.

Qualifications and Experience:

• Minimum of 2 years’ experience in a similar stock control or administrative role, preferably in the hospitality or resort sector.
• Experience working with ERP or stock management systems (Oracle Finance preferred).
• Certification or training in inventory or supply chain management is a plus.
• Proficient in English; additional language skills are an asset.

Working Conditions:

Based at the resort premises, with occasional movement between stockrooms and departments.

May be required to work weekends or public holidays based on operational needs.

Will involve both office-based tasks and stockroom oversight.