Senior Payroll Administrator

WSP in Africa; Midrand; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading engineering consulting firm is looking for an experienced Payroll Administrator in Midrand, South Africa. The role involves processing payroll for multiple operating companies, ensuring compliance with legislation, and preparing timely reports for finance. Candidates should have substantial experience with VIP systems and payroll functions. Join a community focused on making a positive impact globally and apply today to be part of this dynamic team.

Responsibilities

• Process VIP payroll administration and processing.
• Ensure all payroll transactions are processed accurately and timeously.
• Assist in processing payrolls in South Africa and across Africa.
• Stay current on legislation influencing payroll and reporting requirements.
• Run payroll interface, including Leave provision and 3rd party payments.
• Administer reimbursements to employees.
• Balance and reconcile payroll-related payments to VIP reports.
• Prepare timely reports for Finance and HR Departments.
• Carry out self-audits on the master payroll schedule.
• Prepare Bank Control Account reconciliations.
• Resolve General Ledger queries from Finance.
• Maintain data integrity of the payroll system.

Skills

Work with People / Client orientation

Ability to work under pressure and meet deadlines

High degree of professionalism

Ability to communicate with various levels of management

Ability to deal sensitively with confidential material

Education

Advanced experience and knowledge of VIP and VIP reporting including HRM modules

3 - 5 years’ experience of being responsible for the full payroll function

3 - 5 years’ experience on Sage VIP People modules

Working knowledge of payroll best practices

Strong knowledge of regulatory requirements

Understand proper taxation of employer paid benefits

Job description

Overview

We are seeking a meticulous and experienced Payroll Administrator to join our team. The successful candidate will be responsible for processing various payrolls on VIP for all WSP Operating Companies. This role requires a keen eye for detail and the ability to differentiate between permanent and contract or fixed-term staff.

Key Responsibilities

• VIP payroll administration and processing
• Manage workflow to ensure all payroll transactions are processed accurately and timeously, with procedures in place to provide strong internal controls and good governance in the payroll.
• Assist in processing payrolls in South Africa and across Africa (Moz, DRC, Ghana) to ensure timely and accurate payment to staff and submission of legislative returns.
• Remain current on new legislation and regulatory rulings influencing payroll and reporting requirements. Enforce adherence and advise management on required actions.
• Run the payroll interface - General Ledger, Leave provision, and 3rd party payments.
• Administer reimbursements to employees (e.g., Credit cards and petrol cards).
• Balance and reconcile payroll-related payments and deductions to VIP reports prior to transmission to validate confirmed reports.
• Prepare accurately and timely reports as required by the Finance and Human Resources Departments.
• Carry out self-audits on the master payroll schedule.
• Prepare Bank Control Account reconciliations.
• Prepare reconciliation of all salary and share bank accounts.
• Resolve General Ledger queries from Finance.
• Update all employees’ Employment Equity and Skills Development information on the VIP system.
• Reconciliation and submission of Employee benefits. Manage the interface between Employee benefits and respective third parties. Ensure reconciliations are done to match third-party records.
• Maintenance and accurate capturing of Leave records, and completion of leave reconciliations. Advise the Human Resources Department of excessive sick and unpaid leave concerns.
• Maintain data integrity and data updates of the payroll system.
• Prepare and distribute IRP5 certificates each year.
• Medical Aid and Pension Fund administration.
• General admin duties including filing.

Health and Safety

Role model standards for SHEQ performance and behavior consistent with the company’s health, safety, environmental and quality vision and policies by influencing those around you. Contribute to the identification of SHEQ risks and drive processes to achieve Zero Harm. Embrace and promote the company values and maintain a safe working environment at all times.

Key Competencies and Skills

• Work with People / Client orientation
• Ability to work under pressure and meet deadlines
• High degree of professionalism
• Ability to communicate with various levels of management
• Ability to deal sensitively with confidential material

Qualifications and Experience Required

• Advanced experience and knowledge of VIP and VIP reporting including HRM modules.
• 3 - 5 years’ experience of being responsible for the full payroll function (management of payroll function).
• 3 - 5 years’ experience on Sage VIP People modules.
• Working knowledge of payroll best practices.
• Strong knowledge of regulatory requirements.
• Understand proper taxation of employer paid benefits.

Additional Information

Don’t quite meet all the criteria? Apply, and we can see how your experience aligns to this role and other opportunities within the team.

Imagine a better future for you and a better future for us all. Join our close-knit community of talented individuals who share your passion for making a positive impact. Our global team includes more than 69,000 employees, working together to make a difference in communities both close to home and around the world. With us, you can. Apply today.