Scheduler X 1

Bombela Operating Company (PTY) LTD; Midrand; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading transportation company in Midrand is seeking a Work Permit Manager to ensure maximum operational efficiency and maintain quality standards. The role includes managing the work permit process, training, and various administrative tasks. Candidates should have relevant experience in planning/scheduling and a Grade 12 education. Strong communication and problem-solving skills are essential.

Qualifications

• 5 years of relevant experience in planning or scheduling, preferably in the railway industry.
• Fluent in English and hold a Driver’s licence.
• Ability to negotiate, make decisions, and possess strong organizational skills.

Responsibilities

• Provide a Schedule of all works including maintenance activities.
• Implement and apply the Work Permit process.
• Manage work permit rules and participate in training assessments.

Skills

Safety management experience

Communication skills

Problem solving

Analytical ability

Supervisory capability

Education

Grade 12

Technical or Safety-related Diploma

Tools

Works/Work Permit scheduling software

Job description

Overview

To participate to ensure Gautrain availability to a standard that will ensure maximum operational efficiency and maintain standards of product quality and service. This role involves managing the Work Permit process, scheduling, training, and related administrative tasks to support safe and efficient operations.

Responsibilities

• Provide a Schedule of all works including core and non-core maintenance activities.
• Implement and apply the Work Permit process.
• Facilitate / assessPIC – Person-In-Charge training.
• Perform work as assigned by SMART objectives and promote team spirit.
• Manage work permit rules and participate in updates to the K2 / MIS training system.
• Handle administrative tasks: setting up meetings, document control, minute taking, issuing and distributing meeting minutes, and processing timesheets.
• Maintain and update PIC data lists, load documents to SharePoint, and manage records in SharePoint and PaperTrail.
• Issue competent PICs with unique PIC numbers after training and manage related records.
• Compile and manage applicable work processes and procedures for scheduling management.
• Ensure safety file approvals are loaded on SharePoint before evaluating work permits for contractors.
• Maintain daily/weekly track possession planning and emergency shaft schedules; manage maintenance trains safety certificates on SharePoint and the work permit system; update operators for each maintenance train on the system.
• Issue notices on the information scroll bar in the work permit system when required.
• Support Scheduler/Manager with Track Possession planning and weekly engineering works safety planning; review hot works permits and ensure a competent fire watch is allocated.
• Schedule Electrostar test runs; support Isolation planning and scheduling with weekly isolation numbers.
• Assist OCC/SCC during degraded mode to authorize and surrender permits.
• Facilitate and assess web-based PIC training (internal and external); update PIC materials after rule book changes.
• Develop monthly work permit reporting / statistics; participate in blacklisting of subcontractors and update the blacklist register.
• Bi-weekly review/update of noncompliant work permits rules (late/not surrendered/abandoned).
• Assist in controlling subcontractors and enforce penalties where applicable; issue manual work permit sheets during IT downtime as needed.
• Conduct ongoing Work Permit and Health and Safety inspections (day and night) and perform other duties as assigned.

Qualifications & Skills

• Educational Level: Grade 12.
• Technical or Safety-related Diploma is an added advantage; safety management experience.
• General technical and safety knowledge in the Railway Industry; familiarity with works/work permit scheduling software.
• 5 years of relevant experience in planning/scheduling (railway industry preferred).
• Driver’s licence; fluent in English.
• Desirable traits: negotiation and decision-making ability; self-drive and enthusiasm; strong communication skills; problem solving; analytical ability; supervisory capability; ability to supervise and support management during absences; excellent organizational and detail-focused skills; team player; initiative; meticulous report writing; sense of urgency; effective multitasking.

Work Context

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Management and Manufacturing
• Industries: Truck Transportation

Closing date and candidate correspondence references have been noted in the original description. Correspondence will be limited to shortlisted candidates only. If you have not been contacted within three months of the closing date, please consider your application unsuccessful.