Remote Administrative Coordinator

DevFinders; Pretoria; Remote; ZAR 50,000 - 200,000; Full time

Job summary

A growing administrative support company in Pretoria is seeking an organized and dependable individual for a pivotal support role. The ideal candidate will manage communication, oversee timelines for projects, and maintain an orderly system for information. Strong communication and organizational skills are essential. This position offers a chance to be central in ensuring team efficiency and success.

Qualifications

• Strong written and verbal communication skills with a friendly tone.
• Proactive and organized approach to work.
• Ability to manage time and priorities independently.

Responsibilities

• Taking clear, concise meeting notes and sharing them promptly.
• Handling calls, emails, and client queries professionally.
• Keeping records and systems updated and easy to navigate.
• Supporting team projects by managing timelines and information.

Skills

Strong communication skills

Organizational skills

Reliability

Proactive mindset

Adaptability to new systems

Job description

About the Role

We’re looking for someone who enjoys creating structure, staying on top of tasks, and making sure things run as they should. In this role, you’ll support both our internal team and our clients by managing communication, keeping information organised, and helping projects move forward. If you’re dependable, detail-focused, and take pride in solid admin work, you’ll thrive here.

What You’ll Be Responsible For

• Taking clear, concise meeting notes and sharing them promptly
• Handling calls, emails, and client queries in a professional, respectful way
• Keeping records and systems updated and easy to navigate
• Supporting team projects by helping manage timelines and information
• Managing daily admin: scheduling, document prep, and general coordination
• Maintaining confidentiality and a high standard of professionalism
• Adapting to and using new tools or software that improve efficiency
• Capture accurate notes during meetings and share action points quickly
• Manage calls, emails, and client requests with professionalism and care
• Keep documents, records, and systems up to date and well-structured
• Assist with project coordination, ensuring timelines and information flow smoothly
• Handle day-to-day admin tasks such as scheduling, preparing documents, and coordinating activities

What You’ll Bring

• Strong communication skills—both written and verbal, with a friendly tone
• A proactive, organised way of working—you spot what needs doing before being asked
• Reliability and accuracy in all tasks you take on
• Confidence in managing your time and priorities independently
• A collaborative spirit and willingness to pitch in where needed
• Quick adaptability to new systems, processes, and ways of working

Why Join Us?

We know that strong admin support is the backbone of any successful team. This role is more than just “keeping things in order”—you’ll be central to how we stay connected, efficient, and on top of our goals. We value initiative, teamwork, and mutual support, and we’re excited to welcome someone who shares those values.

If you’re ready to take ownership of your work, enjoy creating structure, and want to be part of a team that recognises your contribution, we’d love to hear from you.