Rehabilitation Secretary

Life Healthcare; Randburg; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A leading healthcare provider in Randburg is seeking a Rehabilitation Secretary to provide essential secretarial and administrative support to its rehabilitation unit. Candidates must have a relevant qualification and over 5 years of administration experience. Proficiency in MS Office, especially Excel, is required. This role is critical in maintaining organizational efficiency and communication within the unit.

Qualifications

• Matric with a secretarial, office management or related qualification.
• Relevant administration experience of +5 years.
• Experience in using IMPILO will be an advantage.
• Extensive knowledge of MS Office, especially intermediate Excel.

Responsibilities

• Provide secretarial and administrative support to the rehabilitation unit.
• Coordinate marketing events and training programs.
• Maintain contact databases and filing systems.
• Compile reports and presentations using MS Office.

Skills

Organisational skills

Problem-solving skills

Verbal communication

Written communication

Education

Secretarial, office management or related qualification

Tools

MS Office

IMPILO

Job description

Overview

Function Rehabilitation Facility Position Rehabilitation Secretary Introduction

A Vacancy exists for a Rehabilitation Secretary at the acute Rehabilitation Unit at Life Riverfield Lodge in Gauteng. The Life Riverfield Rehabilitation unit is part of an expanding network of rehabilitation units within Life Healthcare. The successful candidate will report to the Therapy Services Coordinator and will be expected to provide secretarial and administrative support to the rehabilitation unit.

Critical Outputs

• Secretarial support: Telephonic and e-mail liaison for Rehab to all clients, marketing contacts, and all other departments. Organisational and logistical arrangement of meetings and diary management. Coordination of Rehab unit training programs and processing of CPD accreditation. Compiling meeting agenda, minutes and action list follow up post meetings. Coordinate marketing events, including conferences, funder visits and other. Responsible for general office layout contents and maintenance. Processing invoices, expense claims and ensuring communication with relevant persons.
• General administrative support: Maintain contact databases and mailing lists of internal and external stakeholders. Maintaining an efficient filing system, ordering stationery, etc. Management of patients’ electronic file storage. Designing, compiling and formatting presentations on MS PowerPoint. Typing and formatting correspondence and documentation in MS Word as required. Creating and updating relevant spreadsheets, data analysis and creating graphs in MS Excel. Consolidating and collating reports, including patient admission, satisfaction and outcomes data reports. Providing logistical support to unit for web-based training. Develop and compile training feedback reports. Maintaining an electronic library of relevant documents and presentations. Maintenance of ISO compliant documents with respect to Quality document control process and maintaining the QualityManagement Represent the image of the company at a professional level.

Requirements

• Matric with a secretarial, office management or related qualification.
• Relevant administration experience of +5years.
• Experience in using IMPILO will be an advantage.
• Extensive knowledge of MS Office is a pre-requisite, especially intermediate Excel.
• Understanding of a hospital environment and medical terminology would be an advantage.
• The ability to deal with confidential matters and interact professionally at all levels, both internally and externally.
• This demanding job requires a well-organized and enthusiastic individual who is willing to take responsibility for his / her outputs and career development.

Competencies

• Honest and reliable
• Task and deadline driven
• Problem-solving skills
• Ability to work in a fast-paced environment
• Resilience
• Planning & organizing skills
• Attention to detail
• Good quality of work
• Ability to work independently
• High level of energy
• Adaptability
• Building and maintaining sound relationships
• Strong verbal and written communication skills
• Personal integrity
• Attention to detail