Receptionist / Admin Assistant

Ferva Business Partners; Johannesburg; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A dynamic office team seeks a highly organised Receptionist/Admin Assistant to ensure smooth office operations and support team activities. Key responsibilities include managing administrative tasks, maintaining office supplies, and assisting with HR processes. Ideal candidates will have strong organisational skills, excellent communication abilities, and proficiency in Microsoft Office. This role provides the opportunity to thrive in a fast-paced and dynamic work environment.

Qualifications

• Minimum of a High School Diploma or equivalent; a degree or diploma in Business Administration or related field is advantageous.
• Excellent organisational and time management skills, with the ability to multitask and prioritise effectively.
• Strong attention to detail and problem-solving abilities.

Responsibilities

• Manage the day-to-day administrative tasks, including email correspondence and scheduling meetings.
• Maintain office supplies inventory and place orders as needed.
• Prepare and edit documents, presentations, and reports as required.

Skills

Organisational skills

Communication skills

Time management

Problem-solving

Interpersonal skills

Education

High School Diploma

Degree in Business Administration

Tools

Microsoft Office Suite

Google Workspace

Job description

About the job Receptionist/Admin Assistant

Job Overview:

We are seeking a highly organised and efficient individual to join our team. As an Receptionist / Admin assistant, you will play a vital role inensuring the smooth operation of our office and supporting the team. The ideal candidate shouldpossess exceptional organisational skills, excellent communication abilities, and a proactivemindset. This role offers an opportunity to contribute to a fast-paced and dynamic workenvironment.

Key Responsibilities:

• Manage the day-to-day administrative tasks, including email correspondence, schedulingmeetings, handling incoming calls and making outbound calls.
• Maintain office supplies inventory and place orders as needed.
• Prepare and edit documents, presentations, and reports as required.
• Assist with travel arrangements and expense management for team members.
• Oversee and maintain the office environment, including facilities management,equipment maintenance, and vendor relationships.
• Coordinate office events and manage logistics for meetings, conferences, andteam-building activities.
• Develop and implement office policies and procedures to ensure efficiency andcompliance with company standards.
• Handle incoming and outgoing mail, packages, and deliveries.
• Assist with basic financial tasks such as processing invoices, tracking expenses, andreconciling accounts.
• Collaborate with the finance team to ensure accurate and timely reporting.
• Monitor office expenses and suggest cost-saving measures when appropriate.
• Assist with HR-related tasks such as coordinating recruitment processes, schedulinginterviews, and onboarding new employees.
• Maintain employee records and ensure compliance with company policies and legalrequirements.
• Support HR initiatives, including employee engagement activities and performancemanagement.
• Serve as a central point of contact for internal and external stakeholders.
• Facilitate effective communication within the office and with clients, partners, andvendors.
• Coordinate meetings and events, including managing calendars, sending reminders, andpreparing necessary materials.

Qualifications and Skills:

• Minimum of a High School Diploma or equivalent; a degree or diploma in BusinessAdministration or related field is advantageous.
• Excellent organisational and time management skills, with the ability to multitask and prioritise effectively.
• Strong attention to detail and problem-solving abilities.
• Exceptional written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficiency in Google Workspace is advantageous.
• Ability to maintain confidentiality and handle sensitive information.
• Professional and positive demeanour with excellent interpersonal skills.