Property Admin Officer

Profile Personnel; East London; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A property management company seeks a qualified candidate in East London for an administrative role. Responsibilities include leasing administration, tenant management, and accounts payable processes. The ideal candidate should have at least 2-3 years property industry experience, a Grade 12 qualification, and solid Excel skills. Certification of ID and qualifications is required for application.

Qualifications

• Minimum 2-3 years experience in a similar role.
• Knowledge of property management practices.

Responsibilities

• Ensure accurate leasing administration and processing of receipts.
• Maintain tenant files and ensure timely invoicing.
• Proactively manage tenant collections and ensure excellent service.
• Handle queries and complaints effectively.
• Ensure accurate accounts payable and cashbook processing.

Skills

Property industry experience

Intermediate Excel skills

SAGE/MDA experience

Education

Grade 12

Relevant diploma in property management

Job description

REQUIREMENTS

• Grade 12
• Property industry and utilities experience essential - minimum 2-3 years in a similar role
• Relevant diploma in property management field advantageous
• Intermediate Excel skills
• SAGE/MDA experience advantageous

RESPONSIBILITIES INCLUDE

• Leasing Administration: Ensure accurate leasing administration, billing, and timely processing of receipts/adjustments/refunds
• Maintain tenant files
• Ensure invoice/statements are issued timeously and that rental, recoveries and receipts are accurate at all times
• Ensure that pre-billing reports are checked for accuracy and approved for the next rent roll
• Customer Liaison: Proactively manage tenant collections & ensure excellent customer service is delivered
• Ensure that queries on any outstanding balances and/or other issues are attended and follow-up on balance of payment where required
• Handle tenant queries/complaints ensuring customer service SLAs are always adhered to
• Accounts Payable Administration: Ensure accurate accounts payable and cashbook processing for portfolio
• Full cashbook function including reconciliations between bank and ledger balances
• Identify and resolve any reconciling items to ensure creditors are paid on time

Note: Please ensure that you attach a certified copy of your ID and Qualification to be considered for this position.

Only shortlisted candidates will be contacted. Should you not receive a response within 14 days please consider your application unsuccessful. We will keep your CV on our database for any other relevant roles that may arise.