Project Coordinator

RecruitMyMom; Stellenbosch; Hybrid; ZAR 200 000 - 300 000; Full time

Job summary

A business skills training provider is seeking a Project Coordinator in Stellenbosch. This hybrid role includes coordinating training programs, supporting learners, and managing assessments while being the main liaison between learners and stakeholders. Candidates should have at least 3 years of project coordination experience and proficiency in MS Office. The position offers a fixed-term contract with opportunities for extension and includes a laptop and essential equipment for remote work.

Benefits

Laptop provided

Essential equipment for remote work

Qualifications

• Minimum of 3 years' experience in project coordination or administration is essential.
• Experience in the training and education sector is advantageous.

Responsibilities

• Coordinate and facilitate learner inductions.
• Provide support to learners via phone and email.
• Schedule assessments and moderation according to project timelines.
• Compile monthly progress reports and host monthly meetings.

Skills

Project coordination

Customer-focused mindset

Excellent planning

Strong attention to detail

Multitasking

Problem-solving

Education

Grade 12 / Matric

National Certificate in OD ETD Practices (NQF Level 5)

Certificate in Project Management

Tools

MS Office (Word, Excel, Outlook)

Job description

Overview

Stellenbosch, South Africa | Posted on 21/11/2025
Location Type Hybrid (Part office, Part remote) • Job Type Fixed Term • Remuneration Term Per Month • Date Opened 21/11/2025 • State/Province Western Cape • Country South Africa

This is a fixed-term contract position for 12 months initially with possibility of extension. Working hours are Monday through Friday, from 8:00 am to 5:00 pm, with a hybrid work arrangement consisting of one week in-office and one week working remotely. The company will provide a laptop and other essential equipment needed for remote work.

Job Description

A leading business skills training provider is actively seeking a Project Coordinator to join their team. The working arrangement includes a hybrid setup and reporting to the Training Operations Manager. The role includes coordinating training programmes, ensuring learners are inducted and registered, providing learner support, and managing the assessment and moderation process while serving as the communication liaison between clients, learners, facilitators, assessors, and moderators.

Responsibilities

• Coordinate and facilitate learner inductions.
• Register learners on relevant systems.

Learner Support

• Provide support to learners via phone, email, and WhatsApp.
• Maintain regular communication with learners.
• Identify and address learning barriers and needs with facilitators and assessors.

Assessment & Moderation Coordination

• Schedule assessments and moderation according to project timelines.
• Support and guide assessors and moderators.

Stakeholder Engagement

• Compile monthly progress reports and host monthly progress meetings.
• Act as the primary client liaison throughout the project.

Project Coordination & Administration

• Monitor project progress and resolve any issues.
• Create and maintain comprehensive project documentation, plans, and reports.
• Handle all learner and project administration tasks.
• Review and approve training-related invoices.

Requirements

• Minimum of 3 years\' experience in project coordination or administration is essential.
• Experience in the training and education sector, particularly in occupational learning, is advantageous.
• Grade 12 / Matric.
• Proficiency in MS Office (Word, Excel, Outlook).
• National Certificate in OD ETD Practices (NQF Level 5) is advantageous.
• Certificate in Project Management is a plus.
• Strong attention to detail.
• Ability to multitask effectively.
• Customer-focused mindset.
• Excellent planning and organisational skills.
• Strong problem-solving and decision-making abilities.
• Resourceful and proactive.